REAL ESTATE ADVISORY AND
ASSET MANAGEMENT AGREEMENT
(Note: This is the basic form of agreement if no assets
are currently in place, and there is no contract currently in place.)
THIS REAL ESTATE ADVISORY AND ASSET MANAGEMENT
AGREEMENT (the "Agreement") is made and entered into as
of the date set forth below, by and between ______________________(the Investor)
and _____________________ (the "Advisor") with reference
to the following.
RECITALS:
A. Pursuant to Chapter _______ Statutes, the exclusive
management and control of the investment of various funds, including the
Retirement Investment Trust (the "Fund"), is given to
INVESTOR.
B. Further pursuant to Chapter _______ Statutes,
INVESTOR is authorized to invest the Fund in real estate, leases thereof
and improvements thereon for business or residential purposes, as an
investment for the production of income.
C. Further pursuant to Section _________ Statutes,
INVESTOR is authorized to contract with Advisor with respect to the
services contemplated hereby.
D. INVESTOR wishes to retain Advisor to provide
investment advisory and asset management services, and Advisor wishes to
render such services to INVESTOR, as provided herein.
NOW, THEREFORE, in consideration of the undertakings
and mutual covenants herein contained, the parties hereto hereby agree as
follows:
ARTICLE I
ENGAGEMENT OF ADVISOR
1.1 Appointment. INVESTOR hereby appoints
Advisor to furnish acquisition and asset management services to INVESTOR
with respect to the investment and reinvestment of certain assets of the
Fund. The appointment of Advisor is pursuant to the terms of this
Agreement and in accordance with INVESTOR's formal Real Estate Investment
Guidelines (the "Investment Guidelines"), the Real Estate
Division Procedures Manual (the "Procedures Manual"), and
the Real Estate Division Accounting Manual (the "Accounting
Manual"). The Investment Guidelines, the Procedures Manual and
the Accounting Manual, as each is amended from time to time, and such
other directives and guidelines as are furnished to Advisor by INVESTOR
from time to time, are hereby incorporated herein by reference and shall
be effective and binding on Advisor upon receipt thereof by Advisor.
1.2 Acceptance. Advisor hereby accepts its
appointment pursuant to the terms and conditions of this Agreement, and
agrees to perform its duties hereunder in conformity with this Agreement,
the Investment Guidelines, the Procedures Manual, the Accounting Manual
and such other directives and guidelines as are furnished to Advisor by
INVESTOR from time to time. Advisor hereby acknowledges receipt of the
Investment Guidelines, the Procedures Manual and the Accounting Manual.
ARTICLE II
INVESTMENT ADVISORY SERVICES
Advisor shall undertake the following investment
advisory services unless otherwise directed by the Staff:
2.1 Investment Brief. Advisor shall identify and
submit to INVESTOR's investment staff (the "Staff") for
its review and consideration prospective investments for the Fund (an "Investment")
that conform to the Investment Guidelines. Advisor shall identify and
submit such prospective Investments to the Staff in the form of the
Critical Factor Sheet attached hereto as Exhibit A (the "Critical
Factor Sheet"). Advisor thereafter shall submit to the Staff for
its review and analysis a detailed report (the "Investment
Brief") for each such prospective Investment prepared in
accordance with the Investment Guidelines and the Procedures Manual.
If the Staff so requests, Advisor thereafter shall make
its personnel available to orally present all necessary information
relating to a prospective Investment to INVESTOR's Board of Trustees.
Advisor shall prepare an information package in fifteen (15) copies, or
such number as requested, for presentation to the Board of Trustees for
its review and consideration.
2.2 Investment Closing. If INVESTOR determines
to proceed with any proposed Investment, Advisor shall negotiate the terms
and conditions of such Investment, and shall perform all acts necessary or
appropriate to effect a closing of the approved Investment in accordance
with the Procedures Manual.
2.3 Selection of Property Manager and Other
Professional Vendors. Advisor shall assist INVESTOR in the initial
selection of local property managers, consultants, technical advisors,
brokers, escrow agents, insurance agents, banks, builders, depositories,
developers, and such other persons or entities deemed necessary or
desirable to protect and maximize the value of an Investment. INVESTOR and
Advisor in each case shall consult on which party will be responsible for
such selections.
2.4 Staff Meetings. Advisor and the Staff shall
meet annually to review Operating Budgets (hereinafter defined) and Asset
Management Plans. Advisor shall also meet periodically with the Staff to
review matters pertaining to the performance and the scope of Advisor's
duties hereunder at such times and in such locations as Staff shall
designate.
ARTICLE III
ASSET MANAGEMENT SERVICES
Advisor shall undertake the asset management services
described below with respect to each Investment designated by INVESTOR and
Advisor. For any Investment, or for any other investments not acquired
pursuant to this Agreement for which Advisor will be providing asset
management services, INVESTOR and Advisor, concurrently with the closing
of the acquisition of such Investment or otherwise, shall execute an
addendum to this Agreement substantially in the form attached hereto as Exhibit
C.
3.1 General Asset Management Services. Advisor
shall supervise and perform such supervisory functions as may be necessary
or appropriate to the overall management of the Investment(s) in
accordance with the Procedures Manual and the Accounting Manual, which
functions shall include, but not be limited to, the following:
(a) Selecting and recommending to INVESTOR the
employment of local property managers, consultants, technical
advisers, attorneys, brokers, escrow agents, depositories, agents
for collection and other persons or entities acting in any other
capacity deemed necessary or desirable to further the best
interests of INVESTOR with respect to the Investment(s), and,
following employment by INVESTOR, supervising and maintaining
relations with such persons or organizations;
(b) Serving as portfolio advisor for the
Investment(s) for INVESTOR, supervising the performance of local
property managers retained by INVESTOR to manage the Investment(s),
preparing, in connection with policy decisions to be made by
INVESTOR, quarterly reports and financial data for submission to
INVESTOR, and providing such other reasonable data, advice and
services as may be pertinent to and consistent with the investment
objectives of INVESTOR, including periodic (but not less than
annual) evaluations of each Investment in order to determine
whether it should be retained or sold;
(c) Prosecuting and settling any claims of
INVESTOR, including, but not limited to, the enforcement of any
lease obligation, in accordance with this Agreement and leasing
and operating guidelines established from time to time by INVESTOR
and furnished to Advisor, or otherwise upon written authority of
INVESTOR;
(d) Performing any and all such other services
of a general asset management nature that INVESTOR reasonably
deems to be in the best interests of INVESTOR;
(e) Preparing reports of Advisor's performance
of the asset management services provided to INVESTOR under the
terms of this Agreement; and
(f) Periodically, but not less than annually,
meeting with INVESTOR's major tenants in order to assess their
needs, level of satisfaction with their premises, and future
plans.
3.2 Specific Asset Management Services.
(a) Supervision of Local Managers.
Advisor shall use its best efforts to ensure that all local
property managers retained by INVESTOR to manage the Investment(s),
whether employees of Advisor or its affiliates or third party fee
managers: (a) operate and manage the day-to-day activities of the
Investment(s) and their facilities in the customary and usual
manner applicable to properties of similar nature and quality; (b)
provide all services customarily and usually provided in the
management and running of similar type properties; (c) collect
rent and other income from tenants and occupants of the
Investment(s); (d) pay out of such rents in a prompt manner before
delinquency and prior to the addition thereto of interest and
penalties all operating charges relating to the operation and
maintenance of the Investment(s); and (e) lease and keep leased to
desirable tenants, subject to the limitations hereinafter set
forth, all space held for lease. To this end, Advisor may
authorize the local property managers to list space available with
outside brokers, it being understood that all leases must be
approved by Advisor and INVESTOR's designated legal counsel unless
such leases conform to the Lease Guidelines (hereinafter defined)
and a form of lease preapproved by INVESTOR for each Investment as
provided in subparagraph (b) below.
(b) Leasing Guidelines. Advisor, within
thirty (30) days following the closing of an Investment, shall
prepare leasing guidelines (the "Lease Guidelines")
for such Investment based upon a site inspection and market
analysis, and shall deliver a copy of such Lease Guidelines to
INVESTOR for review and approval by the Staff. Such Lease
Guidelines shall be completed in conformity with the Procedures
Manual, and shall include policies regarding tenancy, rental
rates, concessions, improvement allowances, length of term, lease
extensions, assignments, subletting or renewals of lease and
commission rates payable to brokers. Upon approval of the Lease
Guidelines by INVESTOR, Advisor shall be authorized to negotiate
or supervise the negotiations of and, subject to the immediately
succeeding paragraph, execute leases in the Investment(s), as
agent, in conformity with the Lease Guidelines, utilizing a form
of lease approved in advance by Advisor and INVESTOR.
Irrespective of whether the Lease Guidelines so
provide, Advisor shall not execute any lease on behalf of INVESTOR
which (i) provides for the payment by the tenant of $500,000 or
more of effective gross rent per year at the time of execution in
the case of an Investment owned solely by INVESTOR in fee simple,
or (ii) violates the terms of the agreement creating and governing
the ownership entity in the case of an Investment owned by a joint
venture of which INVESTOR is a venture partner. In addition, if as
a result of negotiations of any lease any rights or obligations of
the landlord or the tenant materially differ from such rights or
obligations as set forth in the pre-approved form of lease,
Advisor shall not execute such lease until such lease has been
approved in writing by INVESTOR.
(c) Market Analysis Update and Leasing
Strategy Review. Advisor shall inspect the Investment(s) on a
regular basis, which shall include a thorough walk-through at
least quarterly. Advisor, as and when Advisor deems necessary,
shall conduct a market analysis update, review the performance of
tenants, review the then-current rents and lease expiration
schedule, and modify the leasing strategy for the Investment
accordingly. Advisor in any event shall conduct such update not
less frequently than once per calendar year, and shall forward to
INVESTOR the results of such update and review concurrently with
delivery of the Operating Budget (hereinafter defined).
(d) Operating Budget. Advisor shall
prepare annually an operating budget (the "Operating
Budget") for each Investment as specified in the
Accounting Manual and the Procedures Manual. Advisor shall submit
the proposed Operating Budget to INVESTOR pursuant to and in
accordance with Section 3.3 below.
(e) Financial Reports. Advisor shall
prepare and furnish to INVESTOR for each Investment quarterly
financial reports which conform with the Accounting Manual and the
Procedures Manual. Such quarterly financial reports shall include,
at a minimum, an income and expense statement, a cash flow
statement, a statement of net asset value, and a brief narrative
summary of operating and market conditions pertaining to the
Investment. Advisor also shall cause to be prepared and delivered
to INVESTOR, by an outside auditor selected by INVESTOR, annual
audited financial statements for each Investment which conform
with the Accounting Manual and the Procedures Manual. Such annual
audited financial statements will be in a format approved by
INVESTOR. Advisor shall submit the quarterly financial reports to
INVESTOR not later than forty-five (45) calendar days after the
end of each calendar quarter and shall cause the annual audited
financial statements to be submitted to INVESTOR not later than
one hundred fifty (150) calendar days after the end of each
calendar year.
(f) Repairs and Capital Improvements.
Advisor shall advise INVESTOR of any repairs or capital
improvements to the Investment(s) that, in Advisor's professional
judgment, are necessary but are not provided for in the current
Operating Budget. Upon receipt of INVESTOR's written approval of
such repairs or capital improvements, Advisor shall cause them to
be completed expeditiously. Without the prior written approval of
INVESTOR, Advisor shall not make or incur expenditures for repairs
or capital improvements to the Investment(s), except for (i)
expenditures which are provided for in the Operated Budget, (ii)
expenditures of less than $5,000 each or in the aggregate $20,000
over a 12 month period, and (iii) expenditures for emergency
repairs ("Emergency Expenditures") which, in
Advisor's reasonable opinion, are immediately required to be made
for the preservation and safety of the Investment(s) or their
users, to avoid the suspension of any service to or of the
Investment(s), or to avoid danger to life or property at the
Investment(s). Advisor, if at all possible, shall confer
immediately with INVESTOR regarding any such Emergency
Expenditures.
(g) Government Regulation and Real Estate
Assessments. Advisor from time to time shall review matters
relating to land use planning or other governmental regulation and
taxes and assessments of any kind affecting the Investment(s), and
arrange for compliance with such governmental regulations and for
the contest of or payment of such taxes and assessments as
required, or otherwise take such actions for the protection of
INVESTOR's interests as Advisor may deem advisable. All
expenditures in connection with the contest of any such taxes or
assessments or any other actions taken by Advisor pursuant to this
paragraph shall be in accordance with then-current approved
Operating Budget for the Investment or, if such costs exceed the
amounts allocated therefor in the then-current approved Operating
Budget for the Investment, such expenditure shall be made only
after obtaining the prior written approval of INVESTOR.
(h) Selection of Third Parties. Advisor,
to the extent deemed necessary for the proper operation of the
Investment(s), shall select, contract with, and conduct relations
with consultants, economic researchers and appraisers, attorneys,
engineers and other technical advisors, depositories, custodians,
agents for collection, insurers and insurance agents and other
persons, corporations and entities. All such contracts shall be on
behalf of and at the expense of INVESTOR. If it is estimated by
Advisor that the amounts chargeable to INVESTOR for the services
of any third party during any one-year period will be in excess of
the amount allocated for the providing of such service in the
then-current approved Operating Budget for the Investment(s),
Advisor shall submit to INVESTOR a written statement of the nature
and justification of the proposed expenditure, and such
expenditure shall not be made without the prior written approval
of INVESTOR. Advisor, however, may incur additional expenditures
that do not in the aggregate exceed the amount allocated for the
providing of such service in the then-current approved Operating
Budget by more than five percent (5%) per year without first
obtaining the prior written approval of INVESTOR.
(i) Appraisal. INVESTOR, every three (3)
calendar years, shall obtain with respect to each Investment, an
independent appraisal performed by an appraiser designated by
INVESTOR. Such appraisals will incorporate at least two (2)
methods of valuation (which shall include the income and market
approaches) unless otherwise directed by INVESTOR. Advisor shall
cooperate with the appraiser(s) selected by INVESTOR, and shall
perform such related activities as are specified in the Procedures
Manual. Advisor also shall coordinate the performance of the
appraisals by the appraisers, and shall review the appraisal
reports to ensure compliance with the Standards of Professionalism
of AIREA and the overall completeness of such appraisal reports.
Advisor thereafter shall submit the complete appraisal reports,
together with the results of Advisor's reviews thereof, to
INVESTOR. Advisor, for each calendar year in which an appraisal,
as described above, is not obtained, shall prepare and submit to
INVESTOR on or prior to December 31 of such calendar year, a
Certificate of Value substantially in the form attached hereto as Exhibit
D and in conformity with the requirements for such Certificate
of Value set forth in the Procedures Manual.
(j) Legal Proceedings. Upon prior notice
to INVESTOR, Advisor, or local property managers upon written
approval by Advisor, may retain legal counsel satisfactory to
INVESTOR to institute all legal actions or proceedings to effect
rent collection, to oust or dispossess tenants or other persons.
Advisor shall provide all reasonable information for, and shall
assist in, the prosecution or defense of any claims, demands,
suits, or legal proceedings concerning the Investment(s) made or
instituted by or against INVESTOR, without additional payment
therefor. Advisor shall prosecute and defend such actions and
proceedings, and retain such legal counsel, in accordance with the
terms and provisions of Article XIII below.
(k) Contracts and Services Contracts.
Advisor, in its capacity as agent for INVESTOR, or any local
property manager authorized in writing by Advisor to act as agent
for INVESTOR, shall execute contracts with public utility
companies for electricity, gas, steam, water and telephones, and
such other contracts or service contracts that Advisor shall deem
necessary and appropriate for the operation and maintenance of the
Investment(s), including, but not limited to, cleaning, elevator,
air conditioning and heating maintenance contracts, security, and
parking lot cleaning and striping, provided that in each case, (i)
the cost of the services to be provided pursuant to each contract
do not exceed the amount allocated for the providing of such
service in the then-current Operating Budget, and (ii) such
contract is cancelable without penalty or premium at any time,
with or without cause, on not more than one (1) year's notice.
(l) Segregated Accounts. Advisor shall
ensure that for each Investment for which Advisor is rendering
asset management services hereunder, that (i) all monies received
by the local property manager for and on behalf of INVESTOR, less
any sums due such property manager pursuant to the provisions of
its property management agreement, shall be deposited in a
interest-bearing segregated bank account maintained by Advisor
(the "Investment Account") for deposit of monies
of INVESTOR; (ii) all balances in excess of the amount set forth
in the working capital/reserve line item in the then-current
Operating Budget shall be paid to INVESTOR by the fifteenth (15th)
day of each month or as otherwise directed by the Staff in
writing; and (iii) the local property manager maintains a fidelity
bond with a responsible surety company, covering all applicable
officers, directors, partners, principals, agents and employees of
such local property manager handling funds, investment documents,
or papers of INVESTOR, which bond shall be in an amount that is
prudent, given the size and nature of the Investment, and which
shall protect INVESTOR against losses of any such property from
acts of such officers, directors, partners, principals, agents and
employees resulting from thefts, embezzlement, fraud, negligent
acts, errors and omissions.
(m) Employees. Advisor shall use
commercially reasonable efforts to ensure: (i) that the local
property managers, in the discharge of their duties, hire,
supervise and discharge such building service employees or such
other firms, corporations or persons as may be engaged by the
local property managers pursuant to the provisions of their
respective property management agreements; (ii) that in any and
every event all such employees, firms, corporations or persons are
retained by such local property managers as their employees,
agents or independent contractors, respectively, and not as
employees or agents of INVESTOR; (iii) that all persons are given
equal opportunity for such employment regardless of age, race,
religion, color, handicap, sex, physical condition, developmental
disability (as defined in _________ Statutes, Section 51.01 (5)),
sexual orientation or national origin; and (iv) that a reasonable
investigation of each prospective employee is done to preclude
anyone with a felony conviction for any form of theft, arson or
violent crime to ensure the safety of users of an Investment.
(n) Insurance. Advisor shall obtain the
types and amounts of insurance for each of the Investment(s) that
a prudent person would obtain for similar properties in similar
geographic areas using sound business practice, including but not
limited to, commercial general liability insurance, fire insurance
with extended coverage, earthquake, flood, vandalism, malicious
mischief, boiler, elevator, property insurance and rent insurance.
All insurance carriers providing insurance hereunder shall be
rated A XII or above by Best's Rating Guide unless such insurance
carrier is otherwise approved in writing by INVESTOR. Advisor,
prior to the acquisition of an Investment, shall furnish to
INVESTOR certificates of insurance evidencing such coverage, which
certificates shall state that such insurance coverage may not be
changed or canceled without at least 30 days prior written notice
to INVESTOR and Advisor. Advisor thereafter shall deliver to
INVESTOR copies of new certificates of insurance that evidence
renewals of such insurance coverage at least 20 days prior to the
expiration of any such insurance coverage. In the event of any
claims under such insurance policies, Advisor shall advise
INVESTOR as to the desirability of settling or adjusting any such
claims. Advisor shall pay all insurance premiums applicable to the
Investment(s) as a part of the operations of the Investment(s). If
sufficient funds are not available, Advisor shall so inform
INVESTOR so sufficient funds can be made available. At all times
during the term of this Agreement, all personal injury and
liability insurance relating to the Investment(s), by appropriate
endorsement of all policies evidencing such insurance and without
cost to Advisor, shall be endorsed to name Advisor as an
additional insured.
(o) Real Estate Taxes. Advisor shall pay
all real estate taxes and assessments applicable to the
Investment(s) when due as a part of the operations of the
Investment(s). If sufficient funds are not available, Advisor
shall so inform INVESTOR so sufficient funds can be made
available. Advisor, upon instruction by INVESTOR, shall defend
against, seek revision of, or appeal any real estate taxes or
assessments that INVESTOR, with the advice of Advisor and the
local property manager, deems improper or excessive, or shall
authorize the local property manager to pay any such taxes or
assessment under protest and seek a refund thereof, it being
understood that the cost of any such undertaking by Advisor will
be paid by INVESTOR and INVESTOR will pay all legal and other
expenses incurred by reason of such undertaking. Advisor, if it
deems same to be advisable and with the consent of INVESTOR, may
employ independent real estate experts acceptable to INVESTOR for
appraisals and testimony in connection with any such appeals or
revisions.
(p) Books and Recordkeeping. Advisor
shall use its best efforts to ensure that each local property
manager complies with any contractual obligations to INVESTOR to
prepare and maintain, for inspection by Advisor and INVESTOR's
independent certified public accountants and INVESTOR's internal
staff, complete and accurate books of account and other records of
all transactions related to the Investment(s), including, but not
limited to, vouchers, statements, receipted bills and invoices and
all other records, in such form as INVESTOR may reasonably
require, covering all collections, disbursements, correspondence
and other data, in such form as may be necessary to enable the
preparation of audited annual financial statements as to the state
of business and affairs of INVESTOR, including operating
statements comparing current profit, loss and operating expenses
to the budgets, balance sheets and narrative reports on any other
factors of significance to INVESTOR. All such accounts and records
relating to the Investment(s) shall be the property of INVESTOR
and, upon a termination of the appointment of local property
managers, shall be surrendered to INVESTOR without charge.
(q) Disposition Plan. Advisor shall
prepare a disposition plan annually for each Investment in the
form specified in the Procedures Manual.
(r) Disposition and Refinancing of
Investment(s). In the event INVESTOR approves or otherwise
recommends a sale or refinancing of an Investment, Advisor, upon
INVESTOR's written request therefor, shall provide INVESTOR with
real estate disposition or refinancing services, as applicable,
for such Investment(s). Advisor shall be entitled to a separate
fee for the services rendered in connection with such disposition
or refinancing in an amount agreed upon in advance by INVESTOR and
Advisor, and all third party costs (such as legal fees, brokerage
commissions to unaffiliated entities, title insurance, survey and
engineering fees and expenses, and closing costs) relating to such
disposition or refinancing shall be paid by INVESTOR. Advisor
shall inform INVESTOR promptly, but in any case within five (5)
days, in writing, of any and all offers to purchase an Investment.
3.3 Operating Budget. Advisor shall manage each
Investment in accordance with the Operating Budget. Advisor shall prepare
for each Investment for which it is responsible, a proposed Operating
Budget in conformity with the Accounting Manual and the Procedures Manual,
and shall submit it to INVESTOR by November 1 of the year immediately
preceding the calendar year addressed in such proposed Operating Budget.
Advisor shall review each proposed Operating Budget with INVESTOR.
INVESTOR thereafter will provide Advisor with written notice of approval
of each Operating Budget as each is approved. If INVESTOR does not approve
a proposed Operating Budget within sixty (60) days following its
submittal, then (i) in the event such proposed Operating Budget is the
first proposed Operating Budget for an Investment, it shall be deemed to
be approved as submitted, or (ii) in the event such Investment already has
been operated pursuant to an approved Operating Budget, Advisor shall
continue to manage the Investment in accordance with the most recently
approved Operating Budget. INVESTOR may modify the Operating Budget at any
time upon written notice to Advisor.
All expenditures and obligations set forth in the
approved Operating Budget may be made or incurred without further approval
by INVESTOR. Unless expressly permitted elsewhere in this Agreement,
Advisor shall not make, incur or permit, expenditures in excess of the
accounts or for purposes other than those set forth in the Operating
Budget without the prior approval of INVESTOR. Advisor, however, may make,
incur or permit excess expenditures that do not exceed, in the aggregate,
the greater of $10,000 or five percent (5%) of each line item with respect
to each Investment without INVESTOR's prior approval provided that the
same are made in compliance with all other applicable provisions of this
Agreement. Advisor also may make Emergency Expenditures, as provided in
Section 3.2(f), in addition to or in excess of amounts provided for
repairs or capital improvements provided for in the then applicable
Operating Budget.
3.4 Asset Management Plan. Advisor shall prepare
annually an asset management plan (the "Asset Management Plan")
for each Investment in conformity with the Procedures Manual. Advisor
shall submit the proposed Asset Management Plan to INVESTOR by November 1
of the year immediately preceding the calendar year addressed in such
Asset Management Plan. INVESTOR thereafter shall approve or disapprove the
proposed Asset Management Plan and Advisor shall manage each Investment
pursuant to and in accordance therewith.
ARTICLE IV
COMPENSATION
4.1 Fees. INVESTOR shall pay to Advisor, as the
sole and exclusive compensation for the services to be rendered by Advisor
hereunder, the fees set forth in the Fee Schedule attached hereto as Schedule
1. Such fees shall represent full compensation for all of Advisor's
services and expenses incurred in the performance hereof, unless otherwise
expressly provided in this Agreement or approved in writing by INVESTOR.
4.2 Payment. As a condition to the payment of
the fees specified in Section 4.1 above, Advisor shall provide the Staff
with invoices providing such detail and substantiation as shall be
required by the Procedures Manual or Investment Guidelines, or reasonably
requested by the Staff. INVESTOR shall pay such fees, at the election of
the Staff, either directly or by deduction by Advisor from the Investment
Account from the cash flow from Investment(s) that is otherwise payable to
INVESTOR.
ARTICLE V
REPRESENTATIONS AND WARRANTIES OF ADVISOR
Advisor represents and warrants to INVESTOR that:
5.1 Due Organization/Registration. Advisor is
duly organized, validly existing and in good standing under the laws of
the state of its incorporation or organization and is registered with the
Securities and Exchange Commission pursuant to the provisions of the
Investment Advisors Act of 1940, as amended.
5.2 Power and Authority. Advisor has the power
and authority to enter into this Agreement and to carry out its
obligations hereunder. The execution of this Agreement has been duly
authorized by Advisor and no other proceedings on the part of Advisor are
necessary to authorize this Agreement.
5.3 No Violation. Neither the execution of this
Agreement nor the acts contemplated hereby nor compliance by Advisor with
any provisions hereof will:
(a) violate any provision of the charter
documents of Advisor;
(b) violate any statute or law or any judgement,
decree, order, regulation or rule of any court or governmental
authority applicable to Advisor; or
(c) violate, conflict with, constitute a
default under, permit the termination of, or require the consent
of any person under, any agreement to which Advisor may be bound,
which in the aggregate would have a material adverse effect on the
properties, business, prospects, earnings, assets, liabilities or
condition, financial or otherwise, of Advisor.
5.4 Authorizations. Advisor has completed,
obtained and performed all registrations, filings, approvals,
authorizations, consents or examinations required by any government or
governmental authority for its acts contemplated by this Agreement, and
this Agreement constitutes the valid and binding obligation of Advisor,
enforceable in accordance with its terms, subject as to enforcement to the
laws of general applicability relating to or affecting creditor's rights
and to general principles of equity.
5.5 Personnel. The personnel of Advisor
responsible for discharging Advisor's duties and obligations under this
Agreement are individuals experienced in the performance of the various
functions contemplated by this Agreement and shall use their best efforts
to maximize performance and profits of the Investment(s).
5.6 Compliance with Nondiscrimination Program.
Advisor has, unless exempted, complied with the requirements of the
nondiscrimination program set forth in Section 16.765, _________ Statutes,
and all regulations promulgated thereunder.
ARTICLE VI
AFFIRMATIVE COVENANTS OF ADVISOR
6.1 Fiduciary. Advisor at all times shall use
its best efforts to discharge its obligations under this Agreement
strictly in accordance with the standards of fiduciary responsibility
applied to the Staff in the management of the assets of the Fund, as
specified in _________ Statutes, the Investment Guidelines, the Accounting
Manual, and the Procedures Manual, including but not limited to the
following:
(a) Identifying and submitting to INVESTOR
prospective Investments which are consistent with the objectives
and purpose of the Fund.
(b) Collecting income and rents with the same
care, skill, prudence and diligence under the circumstances then
prevailing that a prudent person acting in a similar capacity
under similar circumstances would employ; and
(c) Administering assets of the Fund solely for
the purpose of ensuring the fulfillment of the purpose of the
Fund, as set forth in Chapter ________ Statutes, at a reasonable
cost and not for any other purpose.
6.2 Confidentiality. At all times during and
after the term hereof, Advisor shall maintain all books, records,
documents of any kind, and all other information concerning INVESTOR, the
Investment(s), Advisor's or any third party's relationship with INVESTOR
or the consummation of any Investment(s), in strict confidence, subject to
applicable governmental reporting and disclosure requirements, orders of a
court of competent jurisdiction, and other provisions of this Agreement.
Advisor, however, shall be permitted (a) to furnish information concerning
the Investments to other agents, employees and consultants of INVESTOR to
the extent necessary to perform Advisor's obligations hereunder, and (b)
to furnish information concerning the Investments, on a blind basis
without attribution to INVESTOR, to the National Council of Real Estate
Investment Fiduciaries.
6.3 Books and Records. Advisor shall (i) keep
accurate books and records relating to its transactions regarding the
Investment(s) in the manner prescribed by the Staff, (ii) take all
reasonable steps to assist the Staff in keeping accurate and detailed
records of all transactions with respect to the Investment(s), (iii)
permit the Staff or the State of _________ Legislative Audit Bureau during
and after the term of this Agreement and any extensions thereof for a
period of at least five (5) years to inspect Advisor's books and records
relating to the Investment(s) at all reasonable times, (iv) provide as an
expense to the Investment(s), audited annual consolidated financial
statements covering the Investment(s) in accordance with Section 3.2(e)
above, and (v) furnish such information concerning the Investment(s) to
such persons as the Staff, in writing, may reasonably request. Advisor
also shall keep all leases, closing documents and other agreements
relevant to the Investment(s), including without limitation, accounting
records, property plans, plats of survey and reports, either at its office
or at the administrative office, if any, located at the Investment(s), and
shall make such documentation and information available for inspection by
an authorized representative of the Staff at a mutually convenient time.
Advisor shall bear the costs associated with the retention of records, and
the cost of duplicating and sending copies of any records requested by the
Staff to the Staff. A conformed copy of all closing documents, set forth
in a tabulated binder form, shall be provided to the Staff within 45 days
of any acquisition, sale or refinancing of an Investment(s), including any
subsequent amendments or revisions thereto. Following recordation or
filing, a copy of each document recorded or filed containing recordation
or filing information shall be sent to INVESTOR to substitute for
conformed copies.
6.4 Open Records. INVESTOR is subject to the
open records laws of the State of _________, as contained in Chapter
_______ Statutes. At INVESTOR's written direction, Advisor shall make
available for inspection and copying any designated records relating to
the Investment(s). INVESTOR, however, shall keep confidential and not
disclose to others and shall use its best efforts to prevent any of its
employees, agents or representatives from disclosing, without the prior
consent of Advisor any of the information contained in the reports
provided pursuant to this Agreement; provided, however, that the foregoing
shall not apply to (1) any disclosure to the extent required by applicable
law; or (2) any disclosure to INVESTOR's professional advisors to the
extent necessary to perform their duties.
6.5 Notice of Breach; Change of Control. Advisor
shall promptly, and in any case within five (5) calendar days, notify the
Staff in writing if any of the representations and warranties of Advisor
set forth in this Agreement shall cease to be true at any time during the
term of this Agreement. Advisor shall promptly, and in any case within
twenty (20) calendar days, notify the Staff in writing (i) of any material
change in Advisor's Senior Staff (hereinafter defined), (ii) of any
substantial change in control of Advisor, or (iii) of any other material
change in Advisor's business, partnership or corporate organization
relating to the Investment(s). All written notices shall contain such
information about newly assigned Senior Staff as is requested by the
Staff. For purposes hereof, the term "Senior Staff" shall
mean those persons who will exercise a major administrative role or major
policy or consultant role to the provision of Advisor's services
hereunder.
6.6 Financial Status of Advisor. Advisor shall
furnish to the Staff, no less than annually, certification of the
financial condition and status of Advisor ("Financial Status").
Such certification may be in the form of an opinion of Advisor's
independent auditors, bank references, or such other documentation which
is reasonably acceptable to the Staff. Advisor shall promptly, and in any
event within twenty (20) calendar days, notify the Staff of any material
change in Advisor's Financial Status as reflected in the most recent
certification provided to the Staff.
6.7 Notice of Proceedings. Advisor shall
promptly, and in any case within five (5) calendar days, notify the Staff
in writing of any investigation, examination or other proceeding involving
Advisor commenced by any regulatory agency which is not conducted in the
ordinary course of Advisor's business.
6.8 Identification Number. Advisor's Federal tax
identification number is ___________________.
6.9 Advisor Insurance. Advisor, in addition to
the insurance it procures in respect of the Investments on behalf of
INVESTOR pursuant to Section 3.2(n) above, shall maintain on its own
behalf worker's compensation insurance in amounts equal to all statutory
requirements and at least $500,000 of employer liability insurance.
Advisor shall also carry, on its own behalf, commercial general liability
insurance (with broad form endorsement) of at least $5,000,000 with
combined single limit per occurrence for bodily injury, death and property
damage and other liability. This requirement may be met by a lower primary
coverage and umbrella coverage for the balance thereof. Advisor also shall
carry, on its own behalf, professional liability insurance of at least
$1,000,000. All insurance carriers providing insurance hereunder shall be
rated A XII or above by Best's Rating Guide unless such insurance carrier
is otherwise approved in writing by INVESTOR. Advisor shall furnish a true
and correct copy of each paid-up policy evidencing such insurance or a
certificate of the insurer, certifying that such policy has been issued,
providing the coverage required by INVESTOR, as soon as practicable, but
in no event later than thirty (30) days following the date hereof. Each
policy shall provide that same may not be canceled without sixty (60) days
prior written notice to INVESTOR.
6.10 Fidelity Bond. Advisor shall furnish to the
Staff, prior to the closing of any Investment, a fidelity bond in the
amount of at least $1,500,000, with a surety satisfactory to the Staff,
covering those employees of Advisor with responsibility for handling money
of INVESTOR.
6.11 Conflicts of Interest. Advisor shall
promptly disclose to INVESTOR if it has knowledge that any member of
INVESTOR's Board of Trustees, or of the Staff, has a direct or indirect
economic interest in the Investment or any borrower, offeror, seller or
broker pertaining to the Investment, or if any such member of INVESTOR's
Board of Trustees or of the Staff will receive, directly or indirectly,
anything of substantial economic value for his or her private benefit from
Advisor or said parties in connection with (i) this Agreement, (ii) any
INVESTOR assets currently being managed by Advisor, or (iii) any
subsequent Investment(s) hereunder. Advisor shall execute and deliver to
INVESTOR, in conjunction with the closing of any Investment, a
representation pertaining to conflicts of interest in substantially the
form attached hereto in Exhibit B.
6.12 Equal Opportunity. Advisor shall post in
conspicuous places, available for employees and applicants for employment,
notices setting forth the provisions of Section 7.2 below relating to
equal employment opportunities, and Advisor shall comply otherwise with
the laws of the State of ________relating to equal employment
opportunities, including, if necessary, the submission of a written
affirmative action plan.
6.13 Investment Opportunities. Advisor hereby
represents, warrants and covenants to INVESTOR that Advisor, in its
capacity as a real estate investment advisor to institutional investors,
does and will continue to allocate and present real estate investment
opportunities that became available to it among and to such institutional
investors in a fair, equitable and non-discriminatory manner. Advisor
shall furnish to INVESTOR on a monthly basis, or as frequently as INVESTOR
and Advisor otherwise may agree from time to time, a written summary of
the real estate investment opportunities that it has presented for
possible investment during the preceding calendar month to other
institutional investors for which Advisor serves as an investment advisor,
limited to the type(s) of properties and investment opportunities for
which INVESTOR has retained Advisor to present to INVESTOR for its
consideration. Such summary shall include (i) a description of the size
and type of investment opportunity (fee acquisition, joint venture equity
investment, or other), (ii) a description of the type of property
constituting such investment opportunity (industrial, office, retail,
residential, or other), and (iii) the type of institutional investor
(domestic or foreign) to which Advisor has presented such investment
opportunity.
ARTICLE VII
NEGATIVE COVENANTS OF ADVISOR
7.1 No Affiliate Benefits. Without the prior
written consent of the Staff, neither Advisor, its affiliates nor any of
their respective shareholders, partners, officers, agents or employees,
shall receive directly or indirectly any benefit from the Investment(s)
other than as contemplated by this Agreement. Notwithstanding the
foregoing, neither Advisor nor its affiliates shall be precluded from
receiving compensation, fees or reimbursements pursuant to separate
service or property management contracts expressly approved by the Staff.
As used herein, an "affiliate" of Advisor shall mean any
entity, company, corporation, limited partnership, general partnership, or
joint venture, that directly, or indirectly through one or more
intermediaries, controls, is controlled by, or is under common control
with, Advisor.
7.2 Nondiscrimination in Employment. In
connection with the performance of its obligations under this Agreement,
Advisor shall not discriminate against any employee or applicant for
employment because of age, race, religion, color, handicap, sex, physical
condition, developmental disability (as defined in Section _________
Statutes), sexual orientation or national origin. Advisor shall take
affirmative action to insure equal employment opportunities.
ARTICLE VIII
INDEMNIFICATION; NO LIABILITY
Advisor shall indemnify, defend and save harmless the
State of _________, INVESTOR, the Staff and the Fund from all losses,
costs, liabilities, damages or deficiencies arising from Advisor's willful
misconduct, gross negligence, fraud, breach of this Agreement or any other
agreement or document delivered by Advisor in connection with this
Agreement, irremediable misdirection of funds, violation of the standard
of care set forth in Section 6.1 above, or the negligent failure to
maintain sufficient levels of insurance coverage for the Investment(s).
INVESTOR, to the extent permitted by applicable law, shall indemnify and
hold harmless Advisor against all losses, damages, costs, claims,
liabilities or expenses which Advisor may incur by reason of any act or
omission performed or omitted by Advisor in good faith in connection with
Advisor's performance of its duties hereunder unless such act or omission
results from Advisor's willful misconduct, malfeasance or negligence.
ARTICLE IX
EXPENSES; REIMBURSEMENT
9.1 Reimbursable Expenditures. Advisor shall be
entitled to reimbursement from the Investment Account for all reasonable
and necessary costs and expenses incurred by or on behalf of the
Investment(s) in accordance with the then-current Operating Budget.
INVESTOR also shall reimburse advisor directly, provided same is
authorized in advance by the Staff, for all reasonable and necessary costs
and expenses incurred by or on behalf of the Investment(s) which exceed
the projected costs and expenses set forth in the then-current Operating
Budget. INVESTOR shall reimburse Advisor for costs and expenses incurred
by Advisor in connection with the performance of its obligations
hereunder, irrespective of whether such costs and expenses (a) are
incurred in accordance with the then-current Operating Budget and
reimbursed from the Investment Account or (b) exceed projected costs and
expenses set forth in the then-current Operating Budget and, if authorized
by the Staff, are then reimbursed by INVESTOR directly, in either case
only to the extent such costs and expenses do not exceed the usual and
customary charges for such services imposed by persons engaged in the same
or substantially similar activities with respect to similar assets in the
same geographical area and for similar investment structures.
9.2 Non-Reimbursable Expenditures. INVESTOR
shall not reimburse Advisor for any costs and expenses relating to the
general operation of its business, including but not limited to travel
expenses, administrative expenses, employment expenses, legal fees
incurred on behalf of Advisor in its own capacity, insurance of Advisor
and its employees, rent, telephone, telecommunications, computers,
utilities and other office expenses.
9.3 Expenses of INVESTOR. Advisor shall not be
required to make any expenditure on behalf of INVESTOR, or enter into any
agreement that may result in an obligation of Advisor to pay money
thereunder, unless sufficient funds to cover such expenditure or
obligation are held in the Investment Account or otherwise are made
available to Advisor by INVESTOR.
9.4 Dead Deal Expenses. INVESTOR shall reimburse
Advisor for all out-of-pocket expenditures made by Advisor on behalf of
INVESTOR in connection with any prospective Investment, even if the
acquisition of such Investment does not occur, provided such expenditures
are approved in advance by the Staff.
ARTICLE X
REPRESENTATIONS AND WARRANTIES OF INVESTOR
INVESTOR hereby represents and warrants to Advisor
that:
10.1 Due Organization. INVESTOR is a body
corporate, duly and validly created, authorized, organized, and existing
under the constitution and laws of the State of ________.
10.2 Authorizations. INVESTOR has complied with
the provisions of all applicable laws, rules, resolutions, policies and
guidelines to which it is subject in all matters relating to this
Agreement, and no approvals, consents, notices or filings are required to
be obtained or made by INVESTOR with respect to the execution, delivery
and performance by INVESTOR of this Agreement.
10.3 Power and Authority. INVESTOR has the
requisite power and authority to enter into this Agreement and to perform
its obligations thereunder, and this Agreement has been duly authorized,
executed and delivered by INVESTOR and, assuming due authorization,
execution and delivery by Advisor, this Agreement constitutes the valid
and binding obligation of INVESTOR, enforceable in accordance with its
terms, subject, as to enforcement, to laws of general applicability
relating to or affecting creditor's rights and to general equity
principles.
10.4 No Violation. The execution, delivery, and
performance of this Agreement by INVESTOR will not violate, contravene or
constitute a default under any applicable law, regulation, rule or any
order or judgment of any governmental authority, any mortgage, indenture,
contract or other undertaking to which INVESTOR is a party or by which
INVESTOR or any of INVESTOR's property or assets is bound.
ARTICLE XI
EXECUTION OF DOCUMENTS
11.1 Execution by INVESTOR. All documents and
instruments to be executed by INVESTOR shall be executed by a duly
authorized member of the Staff or otherwise in accordance with the signing
authority set forth in Exhibit E hereof.
11.2 Execution by Advisor. Advisor from time to
time shall furnish to INVESTOR an incumbency certificate setting forth the
persons authorized by Advisor to execute and deliver documents and
instruments on behalf of Advisor.
ARTICLE XII
AUDIT REVIEW
INVESTOR shall have the absolute right to undertake a
periodic audit review of the Investment(s), the fees payable hereunder and
Advisor's compliance with the provisions of this Agreement, the Investment
Guidelines, the Procedures Manual and the Accounting Manual. Such audit
review may be undertaken directly by the Staff, the State of ___________
Audit Bureau or by third parties engaged by the Staff, including
accountants, consultants and appraisers. Advisor shall cooperate fully
with the Staff, the Audit Bureau or any such third party in connection
with such audit review including providing the necessary space for
auditors to conduct the audit. All adjustments, payments and
reimbursements determined by the Staff or its representatives to be
necessary by such audit review shall be effected promptly by the
appropriate party.
ARTICLE XIII
LEGAL COUNSEL
13.1 INVESTOR Approval Required. INVESTOR,
subject to Section 13.2 below, shall have the exclusive authority to
retain legal counsel to act on its behalf with respect to the acquisition,
disposition, refinancing or management of the Investment(s). Advisor may
make recommendations of counsel and submit such recommendations to the
Staff for its consideration pursuant to the procedures set forth herein
and in the Procedures Manual. All such counsel must be approved by
INVESTOR's General Counsel prior to retention.
13.2 Certain Actions. Advisor, notwithstanding
the terms and provisions of Section 13.1 above, is hereby authorized (i)
to prosecute any action for the collection of rent if the amount in
controversy does not exceed, in the aggregate, $50,000, (ii) to prosecute
or defend any action relating to the provision of services to an
Investment if the amount in controversy does not exceed, in the aggregate,
$75,000, and (iii) to prosecute any eviction action to dispossess any
tenant from its premises in an Investment if such tenant's lease does not
provide for the payment by the tenant of more than $100,000 of effective
gross rent in any year, provided that in each such instance the costs and
expenses incurred in connection with such action can be paid from the
operations of the Investment in accordance with the Operating Budget.
INVESTOR's prior written consent shall be required before the commencement
of any legal proceeding for which the costs and expense incurred in
connection therewith will require payment directly by INVESTOR rather than
from the operations of the Investment. Neither Advisor nor legal counsel
selected by Advisor shall have the right to settle any third-party lawsuit
for which INVESTOR will have liability without obtaining the prior written
consent of INVESTOR.
13.3 Notice of Litigation. Advisor, irrespective
of whether INVESTOR's prior written consent is required, shall notify
INVESTOR in writing of any legal proceeding relating to an Investment or
which Advisor is prosecuting or defending in the name or on behalf of
INVESTOR. Notice to INVESTOR of legal proceedings which Advisor is
undertaking in the name or on behalf of INVESTOR but for which INVESTOR's
prior written consent is not necessary, as described in Section 13.2
above, shall be effected by inclusion of a description of such pending
legal proceedings in the quarterly reports furnished by Advisor to
INVESTOR for each Investment.
13.4 Replacement of Counsel by INVESTOR. If for
any reason INVESTOR is not satisfied with legal counsel engaged by Advisor
relating to an Investment, INVESTOR shall have the absolute and unfettered
right to replace such legal counsel with legal counsel selected by
INVESTOR in its sole and absolute discretion.
ARTICLE XIV
TERM OF AGREEMENT
The term of this Agreement shall be for a three (3)
year period commencing on the date of execution of this Agreement, subject
to the earlier termination of this Agreement as provided for herein. The
term of this Agreement, unless sooner terminated by INVESTOR or Advisor as
provided for herein, shall be automatically extended, without further
action of the parties, from month to month thereafter until terminated.
ARTICLE XV
TERMINATION OF AGREEMENT
15.1 By INVESTOR. INVESTOR, at any time during
the term of this Agreement, may terminate this Agreement, with or without
cause, upon not less than thirty (30) days prior written notice to
Advisor.
15.2 By Advisor. Advisor, at any time during the
term of this Agreement, may terminate this Agreement, with or without
cause, upon not less than sixty (60) days prior written notice to
INVESTOR.
15.3 Immediate Termination. At the option of
INVESTOR, this Agreement may be terminated immediately upon the occurrence
of any of the following events:
(a) If Advisor shall fail to perform its
covenants herein contained at the time and in the manner herein
provided;
(b) If Advisor shall be adjudged bankrupt or
insolvent by a court of competent jurisdiction, or any order shall
be made by a court of competent jurisdiction (i) for the
appointment of a receiver, liquidator or trustee of Advisor or of
all or substantially all of its property by reason of the
foregoing, or (ii) which approves any petition filed against
Advisor for its reorganization, and such adjudication or order has
not been stayed or discharged pending appeal within thirty (30)
days of its entry;
(c) If Advisor shall institute proceedings for
voluntary bankruptcy or shall file a petition seeking
reorganization under the federal bankruptcy laws, or for relief
under any law for the relief of debtors, or shall consent to the
appointment of a receiver, or shall make a general assignment for
the benefit to its creditors, or shall admit in writing its
inability to pay its debts generally as they become due;
(d) If any governmental authority, court, or
self-regulatory authority shall withdraw, suspend or revoke or
declare invalid any license, charter, authorization or
registration required or necessary for the conduct by Advisor of
any material portion of its business and such action has not been
stayed or discharged pending appeal within sixty (60) days of its
entry; or
(e) If any event or circumstance shall occur
which materially impairs the Financial Status of Advisor or the
ability of Advisor to perform its obligations hereunder.
If any of the events specified in this Section 15.3
shall occur, Advisor shall give written notice thereof to the Staff
promptly and in any case within five (5) days after the occurrence of such
event.
15.4 Rights of Termination Cumulative. The
rights of termination specifically provided shall be considered to be
cumulative, and shall be in addition to the rights of termination for
breach of this Agreement otherwise available to the parties by operation
of law.
15.5 Advisor's Obligations upon Termination.
Upon termination of this Agreement, all duties and obligations of either
party hereto shall cease and this Agreement shall be null and void.
Advisor, forthwith upon such termination, but in no event later than
twenty (20) days following such termination:
(a) Shall pay over to the Staff all money
collected and held for the account of INVESTOR pursuant to this
Agreement;
(b) Shall deliver to the Staff a full
accounting, including a statement showing all payments collected
by it and a statement of all money held by it, covering the period
following the date of the last accounting furnished to the Staff;
and
(c) Shall deliver to the Staff all property and
documents of INVESTOR then in the custody of Advisor.
15.6 Offset Rights on Termination. Upon the
termination of this Agreement, all damages, losses and costs of INVESTOR
shall be deducted from any sum due Advisor hereunder and the balance, if
any, shall be paid to Advisor upon demand.
15.7 Fees for Work in Progress. Advisor shall be
entitled to payment for transactions in progress, as well as prompt
reimbursement of expenses, upon termination. Fees payable will be in
proportion to work substantially undertaken and shall be payable only in
the event of an actual closing of an Investment transaction after the
termination of this Agreement.
15.8 Continuation of Services after Termination.
Notwithstanding any of the foregoing to the contrary, in the event
INVESTOR requests and Advisor continues to provide asset management or
other services with respect to certain Investment(s) subsequent to
expiration or other termination of this Agreement, this Agreement shall
continue in full force and effect as it applies to such continuing asset
management or other services, without lapse or modification, including
representations, covenants and fiduciary responsibilities of Advisor and
the payment of fees by INVESTOR, unless otherwise agreed to in writing by
Advisor and INVESTOR.
15.9 Indemnity Obligations. The termination of
this Agreement shall not relieve Advisor or INVESTOR of liability under
the indemnification provisions of Article VIII hereof.
ARTICLE XVI
RESOLUTION OF DISPUTES
16.1 Procedure. If at any time INVESTOR and
Advisor jointly elect to cause a dispute arising hereunder to be resolved
by arbitration, each party shall select one (1) arbitrator from a list of
arbitrators provided by the American Arbitration Association and shall
furnish written notice of such selection to the other. The two (2)
arbitrators so selected thereafter shall select jointly a third (3rd)
arbitrator, and the arbitration proceeding shall be conducted before such
three (3) arbitrators. If either INVESTOR or Advisor fails to select an
arbitrator as described above within twenty (20) days following such
party's receipt of written notice of the other's selection, the other
party shall select a second (2nd) arbitrator. The costs of said
arbitrators and the arbitration proceeding shall be borne equally by the
parties hereto. Each party shall bear separately the cost of their
respective attorneys, witnesses and experts in connection with such
arbitration proceeding. Time is of the essence of this arbitration
proceeding, and the arbitrators shall be instructed and required to render
their decision within thirty (30) days following completion of the
arbitration proceeding.
16.2 Arbitration. If INVESTOR and Advisor
jointly elect to resolve a dispute by arbitration, such dispute shall be
arbitrated as provided in Chapter 788, _________ Statutes.
ARTICLE XVII
NO PARTNERSHIP OR JOINT VENTURE
INVESTOR and Advisor are not partners or joint
venturers with each other under this Agreement, and nothing herein shall
be construed so as to make them such partners or joint venturers or impose
any liability as such on either of them.
ARTICLE XVIII
MISCELLANEOUS
18.1 Property Management Services. It is
contemplated that Advisor may also provide property management services
with respect to the Investment(s). Such property management services shall
be effected pursuant to the terms of a separate property management
agreement substantially in the form adopted by the Staff for the
management of INVESTOR properties. Advisors shall be entitled to
additional compensation for such property management services, which
compensation shall be set forth in any such separate property management
agreement.
18.2 Additional Services. Advisor shall perform
such additional services consistent with the provisions hereof as shall be
reasonably requested from time to time by the Staff or as otherwise
described in this Agreement. Any additional services not contemplated by
this Agreement shall entitle Advisor to reasonable additional compensation
as agreed upon by INVESTOR and Advisor.
18.3 Notices. Any notice or other communication
required or which may be given hereunder shall be in writing and shall be
delivered personally or by an express courier service giving a receipt of
delivery, or sent by certified, registered or express mail, postage
prepaid, and shall be deemed given when so delivered personally, or if
mailed, three (3) days after the date of mailing to the following
addresses:
If to Advisor:
______________________________
______________________________
______________________________
with a copy to:
______________________________
______________________________
______________________________
If to INVESTOR by delivery:
______________________
If to INVESTOR by Mail:
______________________
with a copy to:
Attention: General Counsel
At the same address
Either party hereto from time to time by notice in
writing served upon the other as aforesaid may designate a different
mailing address or a different or additional person to which all such
notices or demands thereafter shall be addressed.
18.4 Entire Agreement. In addition to the terms
hereof, this Agreement consists of (i) the exhibits and schedules hereto,
and (ii) all documents expressly incorporated herein by reference. This
Agreement contains the entire agreement between the parties hereto with
respect to the subject matter hereof and supersedes all prior agreements,
written or oral, with respect thereto. In the event of any conflicts,
inconsistencies or ambiguities among this Agreement and any documents
incorporated herein by reference, this Agreement and all addenda hereto
shall govern.
18.5 Amendments and Waivers. This Agreement may
be amended, modified, superseded, canceled, renewed or extended, and the
terms and conditions hereof may be waived, only by a written instrument
signed by INVESTOR and Advisor or, in the case of a waiver, the party
waiving compliance. Any amendment or modification, however, to the
Investment Guidelines, the Procedures Manual or the Accounting Manual
(which are expressly incorporated herein by this reference) shall be
deemed an amendment hereto upon receipt thereof by Advisor, and shall not
require the written agreement of either INVESTOR or Advisor. No delay on
the part of any party in exercising any right, power or privilege
hereunder shall operate as a waiver thereof, nor shall any waiver on the
part of any party of any right, power or privilege hereunder, nor any
single or partial exercise of any right, power or privilege hereunder,
preclude any other or further exercise thereof or the exercise of any
other right, power or privilege hereunder.
18.6 Cumulative Remedies. The rights and
remedies herein provided are cumulative and are not exclusive of such
other rights and remedies as are available to or otherwise inuring to the
benefit of the parties hereto, in equity or at law.
18.7 Binding Effect. This Agreement and the
rights, covenants, conditions and obligations of the respective parties
hereto and any instrument or agreement executed pursuant hereto shall be
binding upon the parties and be binding upon the successors, assigns and
legal representatives of the respective parties hereto.
18.8 Further Assurances. Each of the parties
hereto shall execute such further documents and other papers and perform
such further acts as may be reasonably required or desirable to carry out
the provisions hereof
18.9 Publicity. No publicity release or
announcement concerning this Agreement or the transactions contemplated
herein shall be issued without advance written approval of the form and
substance thereof by the Staff. Such restrictions, however, shall not
apply to any disclosure required by regulatory authorities, applicable law
or the rules of any securities exchange which may be applicable.
18.10 Incorporation of Amendments to Applicable Laws.
Any reference to the ______________Statutes, the Internal Revenue Code or
other laws or to any regulations or administrative pronouncements
thereunder, shall be deemed to include a reference to any amendments
thereof and any successor provisions thereto.
18.11 Assignment. Neither this Agreement nor any
rights or obligations hereunder may be assigned by either party without
the prior written consent of INVESTOR or Advisor, as appropriate.
18.12 Section Headings. The section headings of
this Agreement are for convenience of reference only and shall not be
deemed to alter or affect any provision hereof.
18.13 Attorney's Fees. Subject to Article XVI
hereof with respect to arbitration of disputes, in the event of any
litigation between the parties hereto, the nonprevailing party shall pay
the expenses, including reasonable attorneys' fees and court costs, of the
prevailing party in connection therewith.
18.14 Compliance with Applicable Law. Advisor
shall carry out its duties and responsibilities hereunder in accordance
with, and be limited in the exercise of its rights by, the provisions of
all applicable federal, state, county and city statutes, ordinances and
regulations.
18.15 Governing Law and Venue. This Agreement
shall be administered, construed and enforced according to the laws of the
State of __________ (without regard to any conflict of laws provisions) to
the extent such laws have not been preempted by applicable federal law.
Any suit brought hereunder (including any action to compel arbitration or
to enforce any award or judgment rendered thereby) shall be brought in the
state or federal courts sitting in ____________, the parties hereby
waiving any claim or defense that such forum is not convenient or proper.
Each party agrees that any such court shall have in personam jurisdiction
over it and consents to service of process in any manner authorized by
_______ law.
18.16 Severability. Should one or more
provisions of this Agreement be held by any court to be invalid, void or
unenforceable, the remaining provisions shall nevertheless continue in
full force.
18.17 Time of the Essence. Time is of the
essence of this Agreement.
18.18 Independent Contractor. In the performance
of this Agreement, Advisor and its employees and agents, for all purposes
herein, shall be deemed to be acting as independent contractors and not as
officers, employees or agents of the State of _______, INVESTOR or the
Staff.
18.19 No Warranty as to Value or Profitability.
Notwithstanding any other provision hereof, Advisor makes no
representation or warranty as to the performance of the Investment(s) or
that the Investment(s) will be profitable.
18.20 Disclosure. If a state public official
(Section 19.42, _________ Statutes) or an organization in which a state
public official holds at least a ten percent (10%) interest is a party to
this Agreement, this contract is voidable by the State unless appropriate
disclosure is made to INVESTOR and to the State of _________ Ethics Board.
18.21 Favorable Fee Structure. If at any time
during the term of this Agreement, Advisor, in its capacity as an
investment advisor or an asset manager, or both, enters into an agreement
to provide such services to or for the benefit of another institutional
investor, and such agreement (i) provides for Advisor to render services
substantially similar to the services to be rendered by Advisor hereunder,
and (ii) relates to real estate investments substantially similar to the
Investment(s) for which Advisor has responsibility hereunder, and (iii)
such agreement contains fee structures which are more favorable to such
other institutional investor than the fee structure contained in this
Agreement, then INVESTOR shall be entitled to the benefit of such more
favorable fee structure. Advisor represents and warrants to INVESTOR that
Advisor is not, as of the date hereof, a party to such an agreement which
contains a more favorable fee structure, as described above, and covenants
that it shall deliver written notice of any such agreement into which it
enters hereafter, together with a copy of the pertinent provisions of such
agreement relating to such fee structure. Advisor, in performing its
obligations under this Section 18.21, in no event shall be obligated to
disclose to INVESTOR the identity of any other institutional investor to
which Advisor renders services.
18.22 Responsible Persons. INVESTOR shall have
the right, from time to time, to cause Advisor to reassign any employee
who is providing services relating to an Investment with whom INVESTOR is
not satisfied, and to provide a replacement employee therefor. In
connection with the acquisition of each Investment, Advisor shall
designate in the applicable Addendum executed and delivered concurrently
with the closing of such acquisition its personnel who shall be primarily
responsible for providing the asset management services for such
Investment ("Advisor's Representatives").
IN WITNESS WHEREOF, the parties hereto have executed
and delivered this Agreement as of the _________ day of
_____________________, 19__.
INVESTOR:
By: ____________________________________
Its: ____________________________________
ADVISOR:
__________________________________________
By: ____________________________________
Its: ____________________________________
EXHIBIT A
CRITICAL FACTOR SHEET
PROPERTY NAME:
ADDRESS:
PROPOSED INVESTMENT STRUCTURE:
TIMING:
OWNER/BORROWER:
CO-INVESTORS:
PROJECT DESCRIPTION:
LAND SIZE:
AGE OF PROPERTY:
GROSS SF:
NET RENTABLE SF:
IMPROVEMENTS:
PARKING: PARKING RATIO:
MAJOR TENANTS (NAME & SQ. FT. OCCUPIED):
ASKING:
PRICE/LOAN: $ ; PRICE/LOAN PSF: $ /SF
RECOMMENDED:
PRICE/LOAN: $ ' PRICE/LOAN PSF: $ /SF
GROSS YIELDS:
FIRST YEAR YIELD: F&C: %
LEVERAGED: %
INTERNAL RATE OF RETURN:
F&C: %
LEVERAGED: %
YIELDS NET OF FEES:
FIRST YEAR YIELD: F&C: %
LEVERAGED: %
INTERNAL RATE OF RETURN:
F&C: %
LEVERAGED: %
PREFERRED OR GUARANTEED % TO : % CUMULATIVE: Y N
10 YR CASH FLOW ASSUMPTIONS:
ANNUAL INFLATION RATE: %
RESIDUAL CAPITALIZATION RATE: %
CLOSING COST AS % OF SALE PRICE: %
OFFICE MARKET RENT: $ /SF/MO.
RETAIL MARKET RENT: $ /SF/MO.
VACANCY FACTOR: %
TENANT IMPROVEMENT COST: $ /SF (NEW TENANTS)
$ /SF (RENEWALS)
LEASING COMMISSIONS: %
LENGTH (YEARS) OF LEASE RENEWALS: YRS.
RENEWAL PROBABILITIES: %
VACANCY (MONTHS) BETWEEN LEASES: MO.
(ATTACHED PROJECTIONS DEVELOPED WITH ABOVE ASSUMPTIONS)
MARKET SUMMARY:
CURRENT OCCUPANCY: PHYSICAL % ECONOMIC %
ACQUISITION FEE: BASIS PTS. (FLAT FEE)
BASIS PTS. (BASE FEE) PLUS %
INCENTIVE FEE OVER % PREFERRED CUMULATIVE
REAL RATE OF RETURN.
OPERATING FEES: ASSET MANAGEMENT:
DEVELOPMENT:
OTHER (SPECIFY):
RESIDUAL SPLIT: INVESTOR: %
OTHERS: (SPECIFY) : %
PERTINENT FACTORS: (RISKS, UPSIDE, KEY POINTS, ETC.)
INSPECTION DATE: BY WHOM:
COMMENTS:
RECOMMENDATION:
PROJECTED CLOSING COSTS: PROPERTY SPECIFIC: $
MISCELLANEOUS: $
PROJECTED CLOSING DATE:
EXPECTED CLOSING CONDITIONS:
DATE: SUBMITTED BY:
EXHIBIT B
CONFLICT OF INTEREST CERTIFICATE
This CONFLICT OF INTEREST CERTIFICATE ("Certificate")
is given by ___________ ("Advisor") in favor of
___________("INVESTOR"), a public entity created pursuant
to the laws of the State of _______, in accordance with that certain
Agreement dated as of __________, ____, by and between _____________ and
INVESTOR (the "Purchase Agreement"), in connection with
the sale by _____________ of a certain parcel of real property located in
___________ County, _____________ known as ________________ (the "Property").
Advisor hereby represents, warrants, and covenants as
follows:
1. No Interest In Property Or Benefit From
Acquisition. Except as otherwise disclosed on the schedule
attached hereto, neither Advisor, its affiliates or other related
entities nor, to the best of its knowledge, any of its agents,
officers or employees has received or will receive, directly or
indirectly, any benefit from the Property, or from the sale of the
Property, other than the fees set forth in the Purchase Agreement.
2. No Relationship With Purchaser. Except as
disclosed in the Purchase Agreement or on the schedule attached
hereto, neither Advisor, its affiliates, or other related entities
nor, to the best of its knowledge, any of its agents, officers or
employees, have any agreement or arrangement respecting the Property
with the purchaser of the Property or with any broker or any other
person or entity, nor do they have direct or indirect ownership
interest in said purchaser or broker.
3. No knowledge of Conflicts Of Other Parties.
Advisor has no knowledge that any member of INVESTOR or any INVESTOR
employee has a direct or indirect economic interest in the property,
or any purchaser or broker of the Property, or will directly or
indirectly receive anything of substantial economic value for his or
her private benefit from any advisor, broker, the Property, or
otherwise relating to the transaction contemplated by the Purchase
Agreement.
IN WITNESS WHEREOF, Advisor has executed this
Certificate, and hereby certifies the foregoing to be true and correct, as
of the ____ day of ________________, ____.
ADVISOR
______________________________
By:___________________________
Its:__________________________
EXHIBIT C
ADDENDUM FOR ASSET
MANAGEMENT SERVICES AND FEE SCHEDULES FOR INVESTMENTS
This Addendum, upon execution and delivery by
___________ ("INVESTOR") and
______________________________ ("Advisor"), shall be made
a part of and incorporated into that certain Real Estate Advisory and
Asset Management Agreement dated as of _________ (the "Advisory
Agreement") by and between INVESTOR and Advisor.
INVESTOR, concurrently with the execution and delivery
of this Addendum, has acquired fee simple title to the real property and
the improvements located thereon described below (the "Property").
The Property shall be deemed, for purposes of determining the rights and
obligations of INVESTOR and Advisor with respect to the Property under the
Advisory Agreement, to be an Investment (as defined in the Advisory
Agreement). Capitalized terms not otherwise defined herein shall have the
meanings ascribed to such terms in the Advisory Agreement.
The purpose of this Addendum is (i) to confirm the
understanding of INVESTOR and Advisor that Advisor shall be providing to
INVESTOR asset management services pertaining to the Property in
accordance with the terms of the Advisory Agreement, and (ii) to set forth
Advisor's election as to the method of calculating the Asset Management
Fee that will be due and payable to Advisor as compensation for the
performance of the asset management services referenced above.
In furtherance thereof, INVESTOR and Advisor hereby
agree as follows:
1. Property:
________________________________________________________.
2. Advisor, from and after the date hereof, shall
provide asset management services relating to the Property in accordance
with the terms and conditions of the Advisory Agreement.
3. The initial Advisor's Representatives (those of
Advisor's personnel who shall be principally furnishing the asset
management services for Advisor pertaining to the Property) are
_________________________________.
4. The Asset Management Fee due and payable to Advisor
for the asset management services it renders to INVESTOR relating to the
Property shall be calculated using the formula set forth in Schedule 1 of
the Advisory Agreement, unless a different formula for such calculation is
set forth below, in which event the formula set forth below shall govern.
[Add Alternative Formula for Asset Management Fee, if
applicable]
IN WITNESS WHEREOF, INVESTOR and Advisor have executed
this Addendum as of the ___ day of _________, 199__.
INVESTOR:
By: ____________________________________
Its: ____________________________________
ADVISOR:
__________________________________________
By: ____________________________________
Its: ____________________________________
EXHIBIT D
MINIMUM GUIDELINES FOR ADVISOR'S CERTIFICATE OF VALUE
Each Certificate of Value shall contain the following
information and otherwise shall be prepared in accordance with the
Procedures Manual:
1. Property Summary,
A listing of pertinent information, including the
property name, address, year of construction, effective valuation
date, legal interest valued, building area and/or unit count, parking
space count, and site area.
2. Property Analysis.
(a) A brief discussion of property's position
within its market.
(b) A brief report on the immediate market
area, especially with respect to features that will strongly
influence value, whether positively or negatively. Highlight
potential changes to features which influence value.
3. Market Analysis.
Survey of current supply and demand conditions for
the subject property type in its market area. Report resultant rates
of space absorption, vacancy rates, and rental rates. Supply should
include existing competitive properties, as well as new development,
whether planned or underway. Demand factors should include all
pertinent factors, including, demographic and economic trends, major
employment trends, etc.
4. Valuation Using Market Approach to Value.
(a) Analyze comparable sales. Up to three sales
should be used, or provide explanation for less.
(b) Present the units of comparison, and
document the explanation for each adjustment.
5. Valuation Using Income Approach to Value.
Present a discounted cash flow ("DCF")
model which accounts for operating income, operating expenses, and
reasonable capital expenditure estimates. The valuation must reflect
historical operating factors such as rent concessions and leasing
costs, including commissions and tenant improvements. Justify the
values used in the DCF model for the exit capitalization rates, growth
rates, and discount rates.
EXHIBIT E
INVESTOR SIGNATURE AUTHORITY
[See Attached]
SCHEDULE 1
FEE SCHEDULES
A. APARTMENT INVESTMENTS
As compensation to Advisor for providing such
services for each Investment (which may be a portfolio of properties),
Advisor shall be paid upon the following schedule.
1. Acquisition Fee
2. Asset Management Fee
3. Incentive Fee
4. Disposition or Refinancing Fee
B. INDUSTRIAL INVESTMENTS
As compensation to Advisor for providing such
services for each Investment (which may be a portfolio of properties),
Advisor shall be paid upon the following schedule.
Acquisition Fee
2. Asset Management Fee
3. Incentive Fee
4. Disposition or Refinancing Fee
C. OFFICE AND RETAIL INVESTMENTS
As compensation to Advisor for providing such
services for each Investment (which may be a portfolio of properties),
Advisor shall be paid upon the following schedule.
1. Acquisition Fee
2. Asset Management Fee
3. Incentive Fee
4. Disposition or Refinancing Fee
D. DEFINITIONS
1. "Effective Gross Income"
for any calendar quarter shall mean all gross income earned from
or in connection with an Investment for such quarter, including,
without limitation, income resulting from rent of any kind or
nature, earnings from joint ventures and interest from
participating mortgage loans, less bad debt expense.
2. "Total Investment Revenue"
for any calendar quarter shall mean all gross income earned from
or in connection with an Investment for such quarter, including,
without limitation, income resulting from rent of any kind or
nature, earnings from joint ventures and interest from
participating mortgage loans.
3. "Gross Investment Income"
for each calendar quarter shall mean the Total Investment Revenue
for such quarter, less all "Property Expenses" and
"Owner's Expenses" (as described in the Accounting
Manual) of the Investment (exclusive of expenditures for capital
items) incurred during such quarter.
4. "Net Cash Flow" for each
calendar quarter shall mean Gross Investment Income for such
quarter (exclusive of interest expense, audit expenses and
appraisal expenses), less one quarter (1/4) of an estimate
of annual capital reserves jointly determined from time to time by
Advisor and INVESTOR.
The determinations of revenue and expense shall be made
on an accrual basis and in accordance with the procedures set forth in the
Accounting Manual, with the exception of reserves approved by INVESTOR,
which shall be determined prior to the acquisition of an Investment, and
which may be redetermined each calendar year thereafter as part of the
Operating Budget.
H:.AGT19, 1996