INVESTMENT MANAGER AGREEMENT
for
Domestic Enhanced Index Equity Portfolio
The initial term of this Agreement shall be for a four (4) month period
commencing March 1, 2000 and ending June 30, 2000. The term of this Agreement may be extended for successive
contract periods of one year each as provided in Section 7.2 of this
Agreement.
I. RECITALS
1.1 Definitions
(a) "Account" means the account established
hereunder with _________ on
behalf of the Plan. The assets
allocated to the Account include all interest, earnings, accruals and
capital growth thereon, without limiting the Board's discretion to add or
withdraw assets.
(b) "Authorized Person" means any person or entity, jointly or severally
authorized in a writing delivered to _________, to act on behalf of the
Board or the Plan, with respect to any action required or permitted to be
taken under this Agreement.
(c) "_________" means _________ Investment
Management, Inc., an investment manager selected and appointed by the Board
to manage the assets of the Plan in the Account.
(d) "Board" means the Oklahoma Public
Employees Retirement System Board of
Trustees, a statutory public body created at 74 O.S. 1991, Section
901 et seq., as amended, to administer and manage certain retirement plans
for state and other governmental employees.
(e) "Guidelines" means the Investment Policy and
Guidelines established and adopted by the Board, as those may be amended
from time to time.
(f) "Instructions" means written and manually
signed instructions of any Authorized Person. Instructions shall also include
Instructions Received By Any Other Means, including, but not limited to,
oral instructions, or instructions received by computer, electronic
instruction system or telecommunications terminals, such as telex, TWXS,
facsimile transmission or bank wire, provided that the parties hereto shall
have agreed in a manually signed writing to the form, the means of
transmission and the means of identification of such Instructions.
(g) "Master Custodian" means the Board's designated custodian bank, at which
the Board shall establish a Sub-account in _________' name for transactions
involving the assets allocated to _________ by the Board for investment and
management.
(h) "Plan" means the Oklahoma Public
Employees Retirement System (OPERS), a qualified governmental defined
benefit plan as described in Section 401(a) of the Internal Revenue Code of
1986, as amended.
(i) "Sub-account" means the account which the
Board shall establish with its Master Custodian in _________' name for the
deposit of the assets and the accounting of transactions related thereto,
separately from the Board's other assets.
(j) "Transition Period" means a period of up to three (3) months following the
termination date of this Agreement during which _________ continues to
perform those services required under this Agreement in order to complete
any transactions pending on the termination date and to facilitate an
orderly transition of investment management services.
The
plural of any term shall have a meaning corresponding to the singular
thereof as so defined and any neuter pronoun used herein shall include the
masculine or feminine as the context may require.
1.2 The Board hereby appoints
_________ as a fiduciary, authorized to invest and manage certain Plan
assets of the Account which the Board, in its sole discretion, may from time
to time allocate to _________.
_________ has been duly selected and appointed by the Board, after
competitive bidding, on February 17, 2000. By execution of this Agreement,
_________ accepts such appointment, assumes full responsibility for the
investment and management of the Account and agrees to execute its duties
according to the terms, conditions and standards set forth in this
Agreement.
1.3 _________ acknowledges that it is
a fiduciary with respect to the Plan, and asserts that it is registered
and/or licensed pursuant to all applicable state and federal laws. _________ shall discharge its duties
under this Agreement solely in the interests of the Plan with the care,
skill, prudence, and diligence under the circumstances then prevailing that
a prudent investor acting in a like capacity and familiar with such matters
would use in the conduct of an enterprise of like character and with like
aims, and in accordance with the provisions of this Agreement.
II.
RELATIONSHIP BETWEEN THE BOARD AND
_________
2.1 The Board has negotiated and
entered into this Agreement with _________ for itself and on behalf of the
individuals who are the members covered by the Plan. _________ is an independent
contractor who has entered into this Agreement as an investment manager for
the assets of the Plan and is not, nor is intended to be, the employee of
the Board in the performance of this Agreement.
2.2 Nothing in this Agreement is
intended to be construed, or be deemed to create any rights or remedies in
any third party, including but not limited to a member of the Plan or
another investment manager.
2.3 The Board shall instruct its
Master Custodian to: (a) establish a separate custody
Sub-account on it's books and records in _________' name and (b) maintain the Sub-account in a manner
that enables the Master Custodian to account for the assets in the Account
and any transactions thereto, separately from the Board's other assets. It is expressly understood and
agreed that ownership of the assets in the Account shall remain with the
Plan at all times and under all circumstances.
III.
_________' DUTIES AND RESPONSIBILITIES 3.1 _________ shall provide investment management services and other similar services in accordance with this Agreement. In that respect, all right, title and interest in and to the Property shall at all times be vested in the Plan. All Property held in the Account hereunder shall be kept with the same care as _________ exercises in respect of its own assets.
3.2 As a fiduciary, _________ shall
have the discretion to manage, invest and reinvest the assets in the Account
according to the terms of this Agreement and the Guidelines of the Board.
3.3 _________ agrees and is
authorized as follows:
(a) _________ is authorized to
invest the Plan assets in the Account in domestic equity assets, subject to
the written limitations of the Board, strictly pursuant to the statutes of
the State of Oklahoma, and to the Guidelines of the Board. _________ agrees to receive and hold
all such assets that are invested upon all the terms and conditions herein
set forth for the exclusive benefit of the beneficiaries of the Plan and
shall not divert any such assets for any other purpose. Such assets include any income or
earnings thereon which _________ shall be directed to reinvest;
(b) _________ is authorized to
buy, sell, exchange, convey, transfer or otherwise trade any U.S. dollar
denominated investments and U.S. denominated securities to the extent
permitted and authorized by this Agreement and the Guidelines of the Board;
(c) _________ is authorized to
execute in the Plan name such ownership and other certificates or documents
as may be required by rules or regulations of any state, federal or other
governmental authority, including, but not limited to the U.S. Internal
Revenue Service and the taxing authorities of other jurisdictions, or
necessary to carry out the duties and responsibilities established under
this Agreement;
(d) _________ will forward
daily its confirmation respecting each transaction to the Master Custodian
and the Plan (if requested) giving the appropriate information which
resulted in the transaction;
(e) All payments physically or
constructively received by _________ of dividends, interest, sales and/or
redemptions shall be forwarded immediately to the Master Custodian. _________ shall not hold cash at any
time except as indicated in the Guidelines of the Board;
(f) All transactions will
be consummated by payment to, or delivery by, the Board or Master Custodian,
of all cash and/or securities due to or from the Account.
3.4 _________ shall be responsible
for the proper diversification of the assets under its discretion, provided,
however, such responsibility is subject to and limited by the Instructions
to it issued by the Board. It
is understood that the Board is responsible for the overall diversification
of the assets of the Plan, and any statutory limitations thereon.
3.5 _________ shall be responsible
for voting all proxies solicited by or with respect to the issuers of
securities in which assets of the Plan in the Account may be invested,
according to the Proxy Voting Guidelines of the Board. _________ shall issue a report to
the Board at least once per year detailing these proxy votes.
3.6 _________ may from time to time
consult with legal counsel, who may be counsel to the Board or the Plan, and
may act in reliance upon advice of counsel.
3.7 Where _________ places orders for
the execution of portfolio transactions for the Account, _________ shall
direct brokerage in the manner and amount directed by the Board, as
reflected in the Guidelines, subject to the principles of best execution. _________ may place all other orders
to such reputable, qualified and financially sound dealers and brokers as
_________ in good faith judgment may choose.
All portfolio transactions shall be made in the best interest of the
Plan, and shall be consistent with the principals of best execution. Unless authorized in writing by the
Board, _________ shall not act as its own broker at any time. _________
shall issue a report to the Board at least monthly detailing the brokerage
and commissions from the Account.
Notwithstanding the foregoing, _________ shall not place orders with any
broker-dealer who is affiliated with an investment manager, consultant or
other named fiduciary of the Plan.
3.8 Upon Instructions from any
Authorized Person, _________ shall make such distributions and transfers of
funds held in the Account as may be directed from time to time.
3.9 _________ agrees upon request and
at a time mutually agreed upon, to make available to the representatives of
the Board any and all records pertaining to the duties and responsibilities
under this Agreement.
3.10 _________ shall prepare, at least monthly, a
report showing information concerning the Account including, but not limited
to the assets and liabilities of the account, a written inventory of the
investments and transactions, including the book, par and market values, the
performance of the Account and
a reconciliation report. The
report shall be provided in a form and manner, and include such additional
information as may be reasonably required by the Board or the Plan, or any
staff thereof. It is the
responsibility of _________ to reconcile with the Master Custodian any and
all discrepancies in the reports.
3.11 _________ shall meet with the Board at least
annually to present its reports on the performance of the Account. In addition, at the Board's request
and at mutually agreed upon times, _________ shall meet with the Board as
requested to discuss any action with respect to the Account, including a
review of performance or to discuss present and future investment strategy. _________ shall be available to
answer questions by the Board, its' Consultant or staff from time to time as
needed, without additional charge.
IV. THE BOARD'S
DUTIES AND RESPONSIBILITIES
4.1 The Board agrees to pay _________
compensation pursuant to the provisions of Exhibit "A", attached hereto and
made a part of this Agreement.
4.2 The Board shall, from time to
time, provide Instructions which indicate the person or persons authorized
to direct _________ with respect to the Account and any actions identified
in this Agreement. _________
may conclusively rely upon any Instructions of such Authorized Person which
_________ reasonably believes to be genuine, correct and to be signed, sent
or made by an Authorized Person, until Instructions revoking the authority
of such person are received.
V.
DISPUTE RESOLUTION
5.1 The Board and _________ agree
that their authorized representatives will timely meet and negotiate in good
faith to resolve any problems or disputes that may arise in performance of
the terms and provisions of this Agreement.
VI. INDEMNIFICATION
6.1 _________ shall indemnify, defend
and hold harmless the Board, its' officers, its' fiduciaries other than
_________, and its' employees and agents from and against any and all
claims, damages, losses, liabilities, suits, costs, charges, expenses
(including, but not limited to reasonable attorney fees and court costs),
judgments, fines and penalties, of any nature whatsoever, to the extent
attributable to any bad faith, negligence, willful misconduct, improper or
unethical practice, infringement of intellectual property rights, breach of
fiduciary duty, breach of trust, breach of confidentiality, breach of
contract or violation of any material legal duty or requirement by _________
acting in connection with this Agreement.
This indemnification shall survive any termination of this Agreement.
6.2 In the event of any claim and/or
liability asserted against _________ by any third party as a result of
_________ action under the terms of this Agreement, _________ shall provide
written notice to the Board. To
the extent authorized by the Board, _________ shall be reimbursed and held
harmless for the reasonable expenses incurred as a result of such claim or
liability, including, but not limited to, attorney fees. Such authorization shall not be
unreasonably withheld.
6.3 Notwithstanding any other
provision of this Agreement,
neither the Board nor _________
shall be held liable for any losses to the Account arising from causes
beyond the control and without the fault of such party. Such causes may include, but are not
restricted to, acts of God, acts of war, acts of any foreign, international,
federal or state government in such governments sovereign capacity, fires,
exchange or market rulings, suspension of trading, strikes, or mechanical
breakdown or failure; provided, that in every case, the failure to perform
must be beyond the control and without the fault or negligence of such
party. It is expressly
understood that the Board and the Plan and its employees shall be immune for
any breach of contract that is caused by an incorrect date being produced,
calculated or generated by a computer or computer system or caused a
computer or computer system to fail to accurately store, process, provide or
receive data that is owned or operated by the Board, the Plan or its
respective staff.
6.4 Without limiting the
indemnification obligations provided in this Agreement, for the duration of
this Agreement, _________ shall provide and maintain, at its own expense,
the insurance policies in the type and amounts of coverage limits set forth
in its' bid response.
VII. TERM AND TERMINATION
7.1 The term of this Agreement shall
be for the initial contract period commencing March 1, 2000, and ending June
30, 2000. The term of this
Agreement may be extended for successive contract years as provided in
Section 7.2 of this Agreement.
7.2 This Agreement may be renewed by
the Board for five (5) succeeding terms of up to one year each, upon written
notice given, pursuant to Section 8.2, at least 30 days prior to the
anniversary date, of the
Board's intent to renew.
7.3 _________ may terminate this
Agreement with or without cause, upon giving 30-day notice pursuant to
Section 8.2, at any time after the first contract period. The Board may terminate this
Agreement with or without cause, upon giving 30-day notice pursuant to
Section 8.2, at any time. In no
event shall the termination of this Agreement pursuant to this Section be
deemed a waiver of either parties right to make a claim for damages
resulting from any default which occurred prior to the termination date.
7.4 Upon any termination of the
Agreement by either party, to the extent directed by the Board, _________
shall continue to serve as investment manager, pursuant to the same terms
and conditions, for the duration of the Transition Period. _________ shall cooperate with the
Board and the Plan in good faith to effect a smooth and orderly transfer of
such services, assets and all applicable records.
7.5 Nothing in this Agreement shall
be construed to limit either party's remedies at law or in equity in the
event of a material breach of this Agreement. 7.6
Following termination of this Agreement, the Board shall continue to have
access to _________' records of services provided for five (5) years from
the date of provision of the services to which the records refer.
VIII. GENERAL PROVISIONS
8.1 Assignment
This Agreement or any of the rights, duties, or obligations of the parties
hereunder, shall not be assigned by either party without the express written
consent and approval of the other party.
8.2 Instructions and Notices
(a)
Any Instructions or notices required to be given pursuant to the terms and
provisions of this Agreement shall be in writing, postage prepaid, and shall
be sent by First Class Mail or by courier, or copier or facsimile and
confirmed by First Class Mail, to the Board and/or the Plan or _________ at
the addresses in subsection (b) below.
The notice shall be effective on the date indicated on the postmark
or other indicated date of receipt.
(b) Instructions / Notices:
The Board and/or
the Plan:
Oklahoma Public Employees Retirement System
Stephen Edmonds,
Executive Director
P.O. Box 53007
6601 N. Broadway
Ext., Ste.129
Oklahoma City,
Oklahoma 73152
cc: Lydia Lee, General Counsel
_________:
_________ Investment Management, Inc.
Attn: L. Charles
Meythaler
10 State House
Square, SH14
Hartford, CT 06103-3602
8.3
Material Changes
_________ shall notify the Board within 30 days of any of the following
changes: (a) _________ becomes aware that any of
the representations, warranties and covenants set forth herein or in its bid
response cease to be materially true at any time during the term of this
Agreement; (b) there is any material change in
_________ senior personnel assigned to perform services under this
Agreement; (c) there is any change in control of
_________; or (d) _________ becomes aware of any other
material change in its business organization, including, but not limited to
the filing of bankruptcy relief or other legal suits or actions.
8.4 Confidential Relationship
All
information furnished by the Board to _________ hereunder, including their
respective agents and employees, shall be treated as confidential and shall
not be disclosed to third parties except as required by regulatory
authorities, regulation or law or as authorized by the Board.
8.5 Entire Agreement
This Agreement, together with Exhibits, contains the entire Agreement
between the Board and _________ relating to the rights granted and the
obligations assumed by the parties.
Any prior agreements, promises, negotiations, or representations,
either oral or written, relating to the subject matter of this Agreement not
expressly set forth in this Agreement are of no force or effect. The bid specification and response
by _________, and where appropriate, the
Guidelines of the Board, are incorporated into this Agreement,
specifically by reference.
8.6 Amendment
This Agreement, or any part or Section of it, may be amended at any time
during the term of the Agreement by mutual written consent of the Board and
_________.
8.7 Governing Law and Venue
This Agreement and all Plan provisions shall be construed and enforced in
accordance with the laws of the State of Oklahoma. Should either party initiate a
lawsuit or other dispute resolution proceeding over any matter relating to
or arising out of this Agreement, such lawsuit or other proceeding shall be
filed in and conducted in Oklahoma County, State of Oklahoma.
8.8 Severability
The
terms and provisions of this Agreement shall be deemed to be severable one
from the other, and determination at law or in a court of equity that one
term or provision is unenforceable shall not operate so as to void the
enforcement of the remaining terms and provisions of this entire Agreement,
or any one of them, in accordance with the intent and purpose of the parties
hereto.
8.9 Fee Guarantee
_________ agrees that the fee herein for investment management services is
the same or lower than fees _________ charges to other clients of similar
funds and accounts. In the
event _________ agrees to charge any other client a lower fee for management
of similar funds or accounts, _________ will reduce its fee to the Board to
the same extent. It is
_________' responsibility to notify the Board of the existence of any fee
agreements which are lower than the fees agreed upon herein. The Board reserves the right to ask
for periodic fee review reports.
The Board shall be entitled to a retroactive fee reduction in the
event _________ fails to promptly notify The Board of any lower fee
agreements.
This Agreement made and entered into this 1st day of
March, 2000, by and between The Oklahoma Public Employees Retirement System
Board of Trustees ("the Board") and _________ Investment Management, Inc. ("_________").
____________________________________
_________________________________
for:
for:
_________ Investment Management, Inc.
Oklahoma Public Employees Retirement
System Board of Trustees
("the Board")
COMPENSATION RATES
A. _________ shall submit
invoices for services to the Board providing such information acceptable to
the Board.
B. Payment shall be made
by the Board within 60 days of receiving correct and accurate billing
statements. All payments are made in arrears and no payments shall be
made in advance.
C. The total annual fee for
the services provided under this Agreement are set forth in this Exhibit
A.
1.
Investment Management fees:
First $300 Million
20 basis points (0.20 of 1%)
Balance
15 basis points
(0.15 of 1%)
2. The fees shall be calculated based upon the fair market value of the assets managed at each calendar quarter's beginning date, to be paid subsequent to each calendar quarter's end date. Fees shall be pro-rated for services rendered for any partial quarters.
SERVICES NOT INCLUDED IN COMPENSATION RATES
It is understood
and agreed that _________ may bill or charge, over and above the
compensatory rate above mentioned, for only these services and at these
rates:
NONE
AFFIDAVIT
State of _______________ )
)
SS:
County of _____________ )
____________________, of lawful age, being first duly sworn, on oath, says
that (s)he is the agent authorized by _________ Investment Management, Inc. ("_________"), to submit the attached contract to the State
of Oklahoma. Affiant further
states: (1) _________ has not paid, given or donated or agreed to pay, give
or donate to any officer or employee of the State of Oklahoma any money or
other thing of value, either directly or indirectly, in the procuring of the
contract; (2) _________ has not
previously entered into a contract with the agency or other state agencies
which would result in a substantial duplication of the final product
required by the proposed contract; and (3) _________ certifies that no
person who has been involved in any manner in the development of this
contract while employed by the State of Oklahoma shall be employed to
provide any of the services required by the contract.
______________________________
AFFIANT
Subscribed and sworn to before me this ________ day of __________, 2000.
____________________________________
NOTARY PUBLIC
My Commission Expires ____________________ |