INVESTMENT MANAGEMENT AGREEMENT
BETWEEN
AND
("MANAGER")
_______________, 200_
Prepared by:
LACERA Legal Office
INVESTMENT MANAGEMENT AGREEMENT
This INVESTMENT MANAGEMENT AGREEMENT ("Agreement") is made and
effective as of ________________, 200_, by and between Los Angeles County
Employees Retirement Association, a public pension fund organized under
California law ("LACERA"), and __________________, a ________________
(Manager").
WHEREAS, pursuant to California Government Code Section 31595 and related
provisions of law, the Board of Investments ("Board") of LACERA has
determined that it is in the best interests of LACERA, its members, and
beneficiaries to contract with Manager to invest and manage certain assets
administered by LACERA; and
WHEREAS, Manager desires to provide such investment and management
services to LACERA;
NOW, THEREFORE, in consideration of the above stated recitals, the mutual
promises, covenants, representations and conditions contained herein, and
the mutual benefits to be derived therefrom, LACERA and Manager agree as
follows:
1. Appointment as Manager and Acceptance of Appointment. LACERA hereby
appoints Manager as a fiduciary of LACERA and authorizes Manager to invest
and manage that certain portfolio of LACERA assets comprised initially of
cash and/or securities in the amount allocated by the Board in an account
in LACERAs designated custodian bank under the management and investment
authority of Manager. The LACERA assets allocated to Manager, together
with all interest, earnings, accruals and capital growth thereon, are
hereinafter referred to collectively as the Managed Assets.
Manager hereby accepts such appointment, assumes full responsibility for
the investment and management of the Managed Assets, and agrees to execute
its duties according to the terms, conditions and standards set forth in
this Agreement.
2. Fiduciary Status of Manager; Standard of Care. Manager acknowledges
that this Agreement places it in a fiduciary relationship with LACERA. As
a fiduciary, Manager shall discharge each of its duties and exercise each
of its powers under this Agreement with the competence, care, skill,
prudence and diligence under the circumstances then prevailing and that a
prudent person acting in a like capacity and familiar with such matters
would use in the conduct of an enterprise of like character and with like
aims, in conformance with the California Constitution, Article XVI,
Section 17 and California Government Code Sections 31594 and 31595 and
with the customary standard of care of a professional investment manager
providing services for a U.S. employee pension trust ("Standard of Care").
Manager shall cause any and all of its employees, agents and
representatives providing services in connection with this Agreement
(Agents) to exercise the same Standard of Care. Manager shall be liable
to LACERA for any Claim (as defined in Section 24 hereof) which arises
from or relates to any failure by Manager or any of its Agents to exercise
this Standard of Care. As used herein, Agents does not include
independent service providers, including but not limited to broker-dealers
and securities pricing services.
3. Manager as Independent Contractor. Manager shall at all times be acting
in the capacity of an independent contractor. This Agreement is not
intended, and shall not be construed, to create the relationship of agent,
servant, employee, partnership, joint venture, or association as between
LACERA and Manager. For all purposes, including but not limited to
Workers' Compensation liability, Manager understands and agrees that all
persons furnishing services pursuant to this Agreement are deemed
employees solely of Manager and not of LACERA.
4. Authorized LACERA Personnel. Upon execution of this Agreement, LACERA
shall provide Manager with a list of authorized LACERA personnel
("Authorized Persons") who will be permitted to advise, inform and direct
Manager on LACERA's behalf, together with signature specimens of certain
Authorized Persons who may execute specific tasks under this Agreement.
The list of Authorized Persons and any changes to such list shall be made
in writing to Manager and signed by LACERA's Chief Executive Officer or
her designee. Until notified of any such change and subject to the
provisions of Section 5 below, Manager may rely on and act upon
instructions and notices received from an Authorized Person identified on
the then current list furnished by LACERA.
In no event will any Authorized Person have any personal liability to
Manager for any action taken or not taken by such individual while acting
or purporting to act as an Authorized Person.
5. Authorized Instructions. All directions and instructions to Manager
from any Authorized Person ("Authorized Instructions") shall be in writing
and transmitted as provided in Section 35 hereof (Notices); provided,
however, that Manager may, in its discretion, accept verbal Authorized
Instructions subject to written confirmation of same from such Authorized
Person. Such Authorized Instructions shall bind Manager upon receipt. If
Manager receives instructions or notices from a source other than an
Authorized Person, Manager shall not comply with them and shall
immediately notify LACERA's Chief Investment Officer in writing of such
unauthorized instructions or notices.
6. Custody of Managed Assets. LACERA shall instruct its designated
custodian bank ("Custodian") to: (a) establish a separate custody account
on its books and records in Managers name (Account) and (b) maintain
the Account in a manner that enables Custodian to account for the Managed
Assets, and transactions with respect thereto.
Ownership of the Managed Assets shall remain with LACERA. Manager shall
not, under any circumstances, take possession, custody, title, or
ownership of any Managed Assets. Manager shall not have the right to have
securities in the Account registered in its own name or in the name of its
nominee, nor shall Manager in any manner acquire or become possessed of
any income or proceeds distributable by reason of selling, holding or
controlling any Managed Assets in the Account. Accordingly, Manager shall
have no responsibility with respect to the collection of income,
reclamation of withheld taxes (subject to Section 10 below), physical
acquisition or the safekeeping of the Managed Assets. All such duties of
collection, physical acquisition or safekeeping shall be the sole
obligation of the Custodian.
7. Investment Duties of Manager. As a fiduciary, Manager shall have
complete discretion to manage, invest and reinvest the Managed Assets in
the Account according to the terms of this Agreement and all applicable
laws, rules and regulations governing the investment of such assets.
a. Investment Guidelines. Manager shall have the authority to make such
purchases, sales, and exchanges, or to direct the Custodian to make such
purchases, sales, and exchanges of securities or other property, or
interests or part-interests therein, as Manager may deem appropriate,
subject to the policies, guidelines, standards and objectives set forth in
LACERAs current Statement of Investment Policy (collectively referred to
as Investment Guidelines), attached hereto as Exhibit A. Manager hereby
acknowledges that it has reviewed and is familiar with Exhibit A. Manager
further acknowledges and understands that LACERA may periodically revise
Exhibit A and, in such event, Manager agrees to be bound by any such
revisions upon receipt of written notice from LACERA.
b. Trading Procedures. All transactions authorized by this Agreement shall
be settled through LACERA's Custodian, who shall retain sole possession of
and have complete custodial responsibility for the Managed Assets. Manager
shall be the sole entity to notify and instruct the Custodian on: (1)
orders which Manager places for the sale, purchase, or exchange of any
Managed Assets and the management or disposition of such Managed Assets,
and (2) the purchase or acquisition of other securities or property for
the Account. All orders shall be based upon best execution. Manager
shall provide the Custodian with such trade information as the Custodian
may require to effect settlement, within the time frames as the Custodian
may designate. LACERA shall provide Manager with the Custodian's detailed
procedures and settlement instructions upon execution of this Agreement.
c. Manager Not Acting as Principal. Manager shall not act as a principal
in sales and/or purchases of Managed Assets, unless Manager shall have
received prior written approval from an Authorized Person for each such
transaction.
d. Broker/Dealers. Manager shall have complete authority and discretion to
establish accounts with one or more duly registered broker/dealers.
Consistent with ensuring the safety of the Managed Assets, Manager shall
engage in a prudent and diligent broker/dealer selection process. Manager
shall ensure that all orders are placed with only reputable, qualified and
financially sound broker/dealers. Manager's primary objective shall be to
select broker/dealers who will provide the most favorable net price and
execution for the Account, but this requirement shall not obligate Manager
to recommend any broker/dealer solely on the basis of obtaining the lowest
commission rate if the other standards set forth herein are satisfied.
Notwithstanding the foregoing, Manager shall not place orders with any
broker/dealer who: (1) LACERA has by written notice to Manager deemed
unsuitable for LACERA trades, (2) is affiliated with an investment
consultant that provides non-brokerage related services to LACERA, or (3)
is affiliated with Manager. Manager acknowledges that it has received a
list of such consultants from LACERA as of the effective date of this
Agreement. Manager agrees to be bound by any subsequent changes to such
list upon receipt of written notice from LACERA.
e. Trade Confirmation and Settlement. Where a transaction is eligible for
settlement through the Depository Trust Company's Institutional Delivery
System, Manager shall use such System for trade confirmation and
settlement. Manager shall cooperate with LACERA's Custodian and other
parties to the trade to promptly resolve any trade settlement
discrepancies or disputes.
f. Discretionary Rights and Powers Affecting the Managed Assets. The
Custodian shall promptly transmit to Manager all written information it
receives concerning the Managed Assets held in the Account, including
without limitation, conversion rights, subscription rights, warrants,
options, pendency of calls, maturities of securities, expirations of
rights, tender and exchange offers, and any other right or power requiring
a discretionary decision by Manager. Manager shall be responsible for
timely directing the Custodian as to the exercise of such rights and/or
powers where Manager has actual knowledge of same, whether by written
notice or otherwise.
g. Acting on Illegal Information. Manager shall not place orders to
purchase and/or sell any Managed Assets on the basis of any material
information obtained, or utilized, by Manager in violation of the
securities laws of the United States, or any other country in which
Manager transacts business on LACERAs behalf.
8. Soft Dollar Commitments. Manager shall use its best efforts to meet the
specified pro-rata portion of the soft dollar commitments which LACERA
establishes and determines to be in the best interest of the fund when
such transactions can be done without jeopardizing its best execution.
Manager shall provide LACERA with a quarterly statement of each
broker/dealers soft dollars and the total commissions paid to each
broker/dealer for the LACERA account, in addition to such other statements
and reports as detailed below.
Manager shall conduct soft dollar and directed brokerage arrangements in
accordance with Chapter 11.5, Governmental Investors, Sections 6930 et
seq. of Division 7, Title 1 of the California Government Code (Government
Code). The term soft dollar and directed brokerage arrangements shall
have the same meaning herein as in Section 6930 of the Government Code.
a. Each securities transaction or brokerage agreement carried out by
Manager pursuant to a soft dollar and directed brokerage arrangement shall
be executed at the lowest responsible transaction cost available.
b. Manager shall maintain complete and detailed records of all billed
services provided pursuant to soft dollar and directed brokerage
arrangements.
c. The services provided by a broker/dealer pursuant to soft dollar and
directed brokerage arrangements shall be for those specific services,
listed below, as outlined in LACERAs Soft Dollar Brokerage Policy
Statement, which from time to time may be amended, as provided to Manager:
computer services, investment consulting services, capital market
information systems, investment management fees, and custodial fees.
d. Manager shall disclose all of the following:
(1) A list of all billed services provided pursuant to soft dollar and
directed brokerage arrangements with respect to investment transactions
for LACERA.
(2) The justification for providing each of those services.
(3) The maximum percentage of the investment transactions of LACERA
planned for use in soft dollar and directed brokerage arrangements.
(4) An annual statement of all billed services provided during the
previous year under soft dollar and directed brokerage arrangements with
respect to investment transactions for LACERA.
(5) A determination of whether each service provided under soft dollar and
directed brokerage arrangements with respect to investment transactions
for LACERA is proprietary or is being shared by other clients of Manager.
To the extent that LACERA is the source to which Manager would reasonably
look to obtain certain information required to be disclosed by Manager
under paragraphs b. and d. of this Section 8, Manager shall indicate in
its disclosure to LACERA that Manager has not disclosed such information
because such information is in LACERAs possession. Unless LACERA notifies
Manager within thirty (30) days after its receipt of the disclosure from
Manager that LACERA does not possess such information, Manager shall be
deemed to have provided that information to LACERA.
9. Account Reconciliation. LACERA's Custodian shall provide Manager with
on-line access to the Account via the on-line information delivery
technology known as Client Reporting Service. In addition, LACERA's
Custodian shall provide Manager with periodic financial statements of the
Account as Manager may reasonably request. LACERA acknowledges that
Manager does not assume responsibility for the accuracy of any information
furnished by LACERA or its Custodian. Manager shall, however, cooperate
with LACERA and the Custodian to reconcile the Account each month.
10. Notification of Tax Liabilities. Manager shall promptly notify LACERA
if, at any time, LACERA is required to pay taxes to any government or to
file any returns or other tax documents with respect to income earned on
the Managed Assets under this Agreement. Manager acknowledges that LACERA
is relying on Manager for notice of such taxation matters. Manager shall
be liable for all penalties and interest due to any failure by Manager to
notify LACERA of such tax matters.
11. Proxy Information. Manager shall use its best efforts to obtain
pertinent information relating to an issuers business for use by LACERA
in considering what action to take with respect to proxies or particular
questions on which LACERA is entitled to act as owner of securities held
in the Managed Assets. Manager shall, upon request, promptly provide
LACERA with such information and its recommendations on the vote of any
such securities. Except with the agreement or on the specific instructions
of LACERA, Manager shall not exercise any voting rights attaching to the
investments comprising the Managed Assets.
12. Written Reports. Manager shall report all details regarding trades
executed for the Managed Assets to LACERA in the format, manner and time
frame mutually agreed upon by LACERA and Manager. Manager shall instruct
all brokers and dealers executing orders on the Managed Assets to forward
to LACERA copies of all brokerage or dealer confirmation promptly after
execution of all transactions. In addition, Manager shall provide LACERA
with the periodic written reports described in this Section 12 in a form
or forms to be mutually agreed upon from time to time by LACERA and
Manager, and in such quantity as required by LACERA. In all accounting
reports, Manager shall use historical average cost as a basis for carrying
value and shall present such reports on a trade date basis and, where
available, present dividend and income items on an accrual basis. An
authorized officer of Manager shall sign all reports and shall certify
that such reports are accurate and consistent with all applicable
Investment Guidelines (Exhibit A). LACERA agrees that Manager, in the
maintenance of its records and preparation of its reports, does not assume
responsibility of the accuracy of any information furnished by LACERA,
LACERA's Custodian or any other person or firm.
a. Monthly Reports. On or before the tenth (10th) calendar day of each
month, Manager shall report to LACERA on the investment status and
performance of the Managed Assets in the Account during the preceding
month. The monthly report shall include, without limitation, the following
information:
(1) Accounting Reports:
(a) Daily purchases and sales report
(b) Transaction summary
(c) Statement of Managed Assets as of month end
(2) Performance Report:
(a) Statement of asset performance for the Account
(b) Statement of broker/dealer soft dollar and total commissions paid
b. Quarterly Report. On or before the twenty-fifth (25th) calendar day of
each quarter, Manager shall report on the performance of the Account for
the preceding quarter.
c. Annual Board Report. Manager shall report to the Board annually on the
performance of the Account for the preceding year.
13. Meetings. Manager shall meet with the Board each year to present its
annual report on the performance of the Account. In addition, at LACERA's
request and at mutually agreed upon times, Manager shall meet with LACERA
to review Manager's performance and to discuss Manager's present and
future investment strategy. Manager shall be available to answer questions
by LACERA staff and Board members from time to time as needed, without
additional charge.
14. Compensation for Services.
a. Fees. LACERA shall compensate Manager quarterly for the services
performed under this Agreement according to the annual Fee Schedule,
attached hereto as Exhibit B. Fees shall be computed on the average market
value of the Managed Assets as of the last day of each of the three (3)
months in the current quarter as reported by LACERAs Custodian after
reconciliation. The fees set forth in Exhibit B shall be the sole
compensation owed by or to any person for Managers services under this
Agreement.
b. Invoices. Manager shall submit to LACERA a quarterly invoice within
thirty (30) calendar days of the close of the quarter for which services
were provided. Each invoice shall include the quarterly share of Manager's
annual fee (prorated for any partial quarter), as set forth in the then
current Fee Schedule (Exhibit B). Invoices shall only cover work already
performed; no compensation shall be paid to Manager in advance of services
rendered. Invoices shall be mailed to:
Los Angeles County Employees Retirement Association
300 North Lake Avenue, Suite 720
Pasadena, CA 91101-4199
Attention: Manager of Accounting Operations
15. Seminars and Training Programs. In the event Manager conducts
seminars, training sessions or similar events which are generally made
available to Manager's clients, LACERA shall be invited to attend upon the
same terms and conditions as such other clients. If Manager offers to pay
the cost of such events and/or the travel or lodging expenses incurred by
its clients in connection with attending such events, Manager shall
reimburse LACERA for such expenses on the same basis as Manager reimburses
the expenses of its other clients.
16. Term. The term of this Agreement shall commence on the date first set
forth above and continue for a period of twelve (12) months, and shall be
extended automatically for successive terms of twelve (12) months each,
unless terminated by LACERA pursuant to the provisions of Sections 17 and
18 below, or by Manager pursuant to the provisions of Sections 19 and 20
below.
17. Termination for LACERA's Convenience. LACERA may terminate all or any
part of this Agreement without cause at any time by delivering to Manager
a written Notice of Termination for Convenience specifying the date on
which Manager shall cease work hereunder ("Effective Termination Date").
The Effective Termination Date shall be no earlier than the close of
business one (1) day after such Notice of Termination is delivered to
Manager. In no event shall LACERA's termination of this Agreement under
this Section 17 be deemed a waiver of LACERA's right to make a claim
against Manager for damages resulting from any default by Manager which
occurred prior to the Effective Termination Date.
18. Termination by LACERA for Default. LACERA may immediately terminate
this Agreement by delivering to Manager a written Notice of Termination
for Default which specifies the Effective Termination Date, under any one
of the following circumstances:
a. If Manager materially fails to perform or cause to be performed the
services required under this Agreement, or any of the other provisions of
this Agreement, within the time specified therefor (or within a reasonable
time if no time is specified) and subsequently fails to cure such default
within thirty (30) calendar days (or such longer period as LACERA may
authorize in writing) after receipt of written notice from LACERA
specifying such default;
b. Upon notice but without further cure period, if Manager repeatedly
fails to perform according to this Agreement following notice and failure
to cure pursuant to paragraph a. of this Section 18;
c. Without notice or cure if Manager materially breaches any of the
warranties, representations and covenants made in Section 27 below;
d. Without notice or cure if Manager files for bankruptcy or is placed
into involuntary bankruptcy, becomes insolvent or generally cannot pay its
debts as they become due;
e. Without notice or cure if Manager is subject to criminal investigation,
indictment or conviction, or is found civilly or criminally liable by a
trial court, jury or administrative body in connection with any matter
involving breach of trust, breach of fiduciary duty, fraud, theft, or
moral turpitude; or
f. Without notice or cure if Manager attempts or purports to assign this
Agreement, or any portion hereof, or any of its rights or obligations
hereunder, without obtaining LACERA's prior written consent.
If LACERA terminates this Agreement for default pursuant to this Section
18, LACERA shall be entitled to recover from Manager all reasonable
damages resulting from such default. The running of any grace period for
cure of a default pursuant to this Section 18 shall not limit LACERA's
right to terminate this Agreement for convenience at any time, pursuant to
Section 17 above.
19. Termination for Manager's Convenience. Manager may terminate this
Agreement in its entirety without cause at any time by delivering to
LACERA a written Notice of Termination for Convenience which specifies the
Effective Termination Date. The Effective Termination Date shall be agreed
upon by Manager and LACERA, but shall not exceed ninety (90) calendar days
after the Notice of Termination is delivered to LACERA. Manager shall
cause LACERA to honor any trades agreed to but not settled before the
Effective Termination Date. In no event shall Manager's termination of
this Agreement under this Section 19 be deemed a waiver of Manager's right
to make a claim against LACERA for damages resulting from any default by
LACERA which occurred prior to the Effective Termination Date.
20. Termination by Manager for Default. Manager may terminate this
Agreement in its entirety upon written Notice of Termination for Default
if LACERA materially fails to perform any of its obligations under this
Agreement and fails to cure such default within thirty (30) calendar days
of receiving Manager's written notice of such default, which notice
describes in reasonable detail the nature of the default and Manager's
view as to the cure required in order to bring LACERA's performance into
material compliance with its obligations under this Agreement.
21. Force Majeure. Neither LACERA nor Manager shall be terminated for
default, or liable for damages pursuant to Sections 18 or 20 above, if
LACERA's or Manager's failure to perform under this Agreement arises from
causes beyond the control and without the fault or negligence of such
party. Such causes may include, but are not restricted to, acts of God or
of the public enemy, acts of any foreign, international, federal or state
government (including all subdivisions thereof) in such government's
sovereign capacity, fires, floods and earthquakes; but in every case the
failure to perform must be beyond the control and without the fault or
negligence of LACERA or Manager, as the case may be ("Force Majeure").
22. Rights, Remedies and Responsibilities upon Termination. In the event
of any termination of this Agreement, all of the terms and conditions
herein shall continue to apply through the Effective Termination Date and
through any period following such date, during which Manager shall
continue to perform the services required under this Agreement in order to
complete any transactions pending on the Effective Termination Date and to
facilitate an orderly transition to a successor manager ("Transition
Period"). Such Transition Period shall not exceed three (3) months after
the Effective Termination Date. The following provisions shall also apply
to any termination of this Agreement. This Section 22 shall survive the
termination of this Agreement.
a. Post-Termination Responsibilities. If either party terminates this
Agreement, and unless otherwise expressly directed by LACERA, Manager
shall take all necessary steps to stop services under this Agreement on
the Effective Termination Date.
b. Termination Invoice. Following the Effective Termination Date of this
Agreement, Manager shall submit to LACERA, in the form and with any
reasonable certifications as may be prescribed by LACERA, Manager's final
invoice ("Termination Invoice"). The Termination Invoice shall prorate
Manager's quarterly fees for work already performed but for which Manager
has not been compensated through the Effective Termination Date, in
accordance with Manager's then current compensation level, by multiplying
said fees by a fraction, the numerator of which is the number of days in
the quarter that Manager managed the Managed Assets and the denominator of
which is the number of days in the quarter. Manager shall submit such
Termination Invoice no later than thirty (30) days after the Effective
Termination Date. Upon Manager's failure to submit its Termination Invoice
within the time allowed, LACERA may determine, on the basis of information
available to it, the amount, if any, due to Manager and such determination
shall be deemed final. Subject to the provisions of paragraph 22.c. below,
after LACERA has made such determination, or after Manager has submitted
its Termination Invoice, LACERA shall authorize payment to Manager.
c. Payment Withheld for Default. LACERA shall not authorize and shall
withhold payment for services provided if LACERA terminates this Agreement
for default pursuant to Section 18 above.
d. Excusable Default. If, after either party issues a Notice of
Termination for Default to the other party (pursuant to Sections 18 or 20
above, as the case may be), it is determined for any reason that the other
party was not in default, or that such default was excusable, then the
rights and obligations of the parties shall be the same as if a Notice of
Termination for Default had not been given.
e. Good Faith Transfer. Upon any termination of this Agreement by either
party and to the extent directed by LACERA, Manager shall continue to
serve as a manager hereunder at the then existing compensation level for
the duration of the Transition Period. Manager shall cooperate with LACERA
in good faith to effect a smooth and orderly transfer of such services and
all applicable records. Upon termination of this Agreement, Manager shall
retain all LACERA Records (as that term is defined in Section 32 below)
according to the record retention provisions set forth in Section 32
below.
f. Cumulative Nature of Rights and Remedies. The rights and remedies of
the parties provided by this Section 22 are not exclusive, but cumulative
and in addition to any other rights and remedies provided by law, in
equity or under any of the provisions of this Agreement.
23. Measure of Damages. Damages arising from any default, act or omission
under this Agreement shall be determined under the laws of the State of
California, without regard to special circumstances or conditions of the
parties, provided that such damages are reasonably foreseeable at the time
of entering into this Agreement.
If any payment required to be made to a party hereto by the other party is
not paid in full when due, including fees payable to Manager pursuant to
Section 14 above, the amount due shall include an amount equal to the
average Federal Funds rate as published daily in the Wall Street Journal
("Fed Funds Rate"), and compounded to the extent permitted under
applicable law from the date of loss to the date on which payment is made.
This Section 23 shall survive the termination of this Agreement.
24. Indemnification of LACERA. Manager shall indemnify, defend and hold
harmless LACERA, its officers, fiduciaries (excluding Manager), employees
and agents, from and against any and all claims, damages, losses,
liabilities, suits, costs, charges, expenses (including, but not limited
to, reasonable attorneys' fees and court costs), judgments, fines and
penalties, of any nature whatsoever ("Claims"), arising from or relating
to any bad faith, negligence, willful misconduct, improper or unethical
practice, infringement of intellectual property rights, breach of
fiduciary duty, breach of trust, breach of confidentiality, breach of
contract, or violation of any Legal Requirement (as that term is defined
in Section 28 below) by Manager or any of its Agents acting in connection
with this Agreement. This indemnification shall survive the termination of
this Agreement.
25. Indemnification of Manager. LACERA shall indemnify, defend and hold
harmless Manager, its officers, employees, Agents and affiliates from and
against any and all Claims arising out of any action taken or omitted by
Manager in the exercise of its powers and duties under this Agreement;
provided, however, that any such Claim results from such action being
taken or omitted by Manager in the reasonable and good faith belief that
such action or omission was: (a) in the best interests of LACERA, (b)
within the authority of Manager under this Agreement, and (c) did not
involve bad faith, negligence, willful misconduct, improper or unethical
practice, infringement of intellectual property rights, breach of
fiduciary duty, breach of trust, breach of contract, or violation of any
Legal Requirement (as that term is defined in Section 28 below) by Manager
or any of its Agents acting in connection with this Agreement. This
indemnification shall survive the termination of this Agreement.
26. Insurance. Without limiting Manager's indemnity obligations under
Section 24 above, for the duration of this Agreement, Manager shall
provide and maintain at its own expense the insurance policies described
in this Section 26 to cover Manager's operations and the services which
Manager performs pursuant to this Agreement. Such insurance shall be
primary to and not contributing with any other insurance maintained by
LACERA and/or the County of Los Angeles, and shall be provided by
insurer(s) rated A-, class X or better by A.M. Best & Company, or
otherwise approved in writing by LACERA. On or before the commencement
date of this Agreement, evidence of such insurance shall be provided to
LACERA's Chief Investment Officer or his designee, in the form of a
certificate of insurance. Such certificate shall describe the nature,
amount and term of the insurance provided, and shall be provided on an
annual basis as evidence of continuous coverage of the types and amounts
of insurance provided for in this Section 26. In addition, all evidence of
insurance shall specify this Agreement and shall be accompanied by a
written statement from the insurer that LACERA shall be given at least
thirty (30) days advanced written notice of any material modification or
termination of any policy of insurance. Failure by Manager to procure or
maintain the insurance described in this Section 26 shall constitute a
material breach upon which LACERA may immediately terminate this Agreement
for default, pursuant to Section 18 above.
This Section 26 shall survive the termination of this Agreement.
a. Commercial General Liability. Manager shall provide and maintain a
Commercial General Liability insurance policy which names LACERA as
additional insured. Such policy shall be primary to and not contributing
with any other insurance maintained by LACERA. Such policy shall cover
legal liability for bodily injury and property damage arising out of
Manager's business operations and services that Manager provides pursuant
to this Agreement. Such policy shall include, without limitation,
endorsements for Property Damage, Premises-Operations, Products/Completed
Operations, Contractual, and Personal Injury with a limit of at least ____
Million Dollars ($______) per occurrence and an annual aggregate of at
least ________ Million Dollars ($__________). If such insurance is written
on a Claims Made Form, such insurance shall be endorsed providing an
extended reporting period of not less than five (5) years following
termination or expiration of this Agreement.
b. Workers' Compensation. Manager shall provide and maintain throughout
the term of this Agreement a program of Workers' Compensation Insurance
with statutory limits and Employers Liability Insurance with limits of not
less than One Million Dollars ($1,000,000) per accident covering all of
Managers employees.
c. Crime Coverage. Manager shall provide and maintain throughout the term
of this Agreement a fidelity or financial institution bond policy with at
least the following insuring agreements:
(1) Employee Dishonesty Coverage - Form 24 - Ten Million Dollars.
(2) Computer Theft Coverage - One Million Dollars
Such policy shall provide protection to LACERA against loss by reason of
fraud or dishonesty on the part of Manager, and shall be in an amount
meeting the bonding requirements of Section 412(a) of the Employee
Retirement Income Security Act, as amended from time to time, if such
amounts are from time to time greater than those specified in this Section
26.c.
d. Errors and Omissions. Manager shall provide and maintain an Errors and
Omissions policy covering Manager and its Agents for errors and omissions
losses arising from the services which Manager provides pursuant to this
Agreement. Such policy shall have a per-occurrence limit of at least
__________ Million Dollars ($_________) and an annual aggregate of at
least __________ Million Dollars ($___________). In lieu of naming LACERA
as an additional insured, such policy shall be endorsed as follows:
Insurance afforded by this policy shall apply also to the liability
assumed by the insured under the contract with LACERA for investment
management services, provided such liability results from an error,
omission or negligent act of the insured, its officers, employees, agents,
representatives, or subcontractors. All other provisions of this policy
remain unchanged.
27. Manager's Representations, Warranties and Covenants. Manager
understands that LACERA has relied upon the representations, warranties,
acknowledgments, covenants and agreements set forth in this Section 27 and
that the same constitute a material inducement to LACERA's decision to
enter into this Agreement. This Section 27 shall survive the termination
of this Agreement. Manager acknowledges, represents, warrants, covenants
and agrees that:
a. Authorization. Manager has duly authorized, executed and delivered this
Agreement and this Agreement constitutes the legal, valid and binding
agreements and obligations of Manager, enforceable against Manager in
accordance with its terms, except insofar as such enforceability may be
limited by bankruptcy, insolvency, reorganization, moratorium or other
similar limitations on creditors' rights generally and general principles
of equity. Manager is not subject to or obligated under any law, rule or
regulation of any governmental authority, or any order, injunction or
decree, or any agreement, that would be breached or violated by Manager's
execution, delivery or performance of this Agreement.
b. Quality of Services. All services which Manager provides hereunder
shall meet the requirements and standards set forth in the body of this
Agreement and any Exhibits, Schedules and Appendices attached hereto. At
LACERA's request, Manager shall promptly correct any errors or omissions
in the provision of such services.
c. Contingent Fees. Manager has not employed or retained any person or
selling agency to solicit or secure this Agreement under any agreement or
understanding for a commission, percentage, brokerage, or contingent fee,
except for bona fide employees of Manager and Manager's affiliates or bona
fide established commercial or selling agencies maintained by Manager for
the purpose of securing business. If Manager in any way breaches or
violates of this warranty, LACERA shall have the right to immediately
terminate this Agreement for default and, in LACERA's sole discretion, to
deduct from Manager's compensation under this Agreement, or otherwise
recover, the full amount of such commission, percentage, brokerage or
contingent fee.
d. Gratuities. Manager has not offered or given any gratuities in the form
of gifts, entertainment or otherwise, to any officer, fiduciary, or
employee of Manager, LACERA or the County of Los Angeles, California with
a view toward securing this Agreement or securing any favorable
determination made concerning the award of this Agreement. Manager
covenants that no such gratuities will be given to any such person with a
view toward securing any favorable treatment concerning the performance
and/or continuation of this Agreement. If it is found that Manager has
offered or given such gratuities, LACERA may terminate this Agreement upon
one (1) calendar day's written notice; provided, however, that the facts
upon which LACERA bases such findings shall be at issue and may be
reviewed in any competent court sitting in the County of Los Angeles,
California.
e. Conflict of Interest. Manager does not and shall not knowingly employ
or retain in any capacity: (1) any LACERA employee or fiduciary who either
could influence the award of this Agreement or any competing agreement, or
who does or will have any direct or indirect financial interest in this
Agreement ("Interested Person") and (2) any spouse or economic dependent
of any Interested Person. LACERA shall, on a quarterly basis, advise
Manager of its fiduciaries.
f. Intellectual Property. In connection with its performance under this
Agreement, Manager shall not knowingly develop, provide or use any
program, process, composition, writing, equipment, appliance or device, or
any trademark, service mark, logo, idea, or any other work or invention of
any nature, or any other tangible or intangible assets, that infringes or
will infringe on any patent, copyright, or trademark of any other person
or entity, or is or will be a trade secret of any other person or entity.
g. Annual Audited Financial Statement. Manager shall provide LACERA with
copies of its annual audited financial statement.
h. Changes. Manager shall notify LACERA in writing within three (3)
business days of any of the following changes: (1) Manager becomes aware
that any of its representations, warranties and covenants set forth herein
cease to be materially true at any time during the term of this Agreement;
(2) there is any change in Manager's senior personnel assigned to perform
services under this Agreement, or in Managers key personnel within their
organization; (3) there is any change in ownership or control of Manager;
or (4) Manager becomes aware of any other material change in its business
organization, including without limitation the filing for bankruptcy
relief.
i. Investigations and Complaints. To the extent permitted by applicable
law, Manager shall promptly advise LACERA in writing of any extraordinary
investigation, examination, complaint, disciplinary action or other
proceeding relating to or affecting Manager's ability to perform its
duties under this Agreement or involving any investment professional
employed by Manager who has performed any service with respect to LACERAs
account in the twenty-four (24) preceding months, which is commenced by
any of the following: (A) the Securities and Exchange Commission of the
United States (SEC), (B) the New York Stock Exchange, (C) the American
Stock Exchange, (D) the National Association of Securities Dealers, (E)
any Attorney General or any regulatory agency of any state of the United
States, (F) any U.S. Government department or agency, or (G) any
governmental agency regulating securities of any country in which Manager
is doing business. Except as otherwise required by law, LACERA shall
maintain the confidentiality of all such information until the
investigating entity makes the information public.
j. Registered Investment Advisor. Manager hereby represents that it is a
registered investment advisor under the Investment Advisers Act of 1940,
and that it has completed, obtained and performed all registrations,
filings, approvals, authorizations, consents, and examinations required by
any governmental authority for its services contemplated by this
Agreement. Manager shall immediately notify LACERA if at any time during
the term of this Agreement it is not so registered or if its registration
is suspended.
k. Investment Manager. Manager hereby represents that it is an "Investment
Manager", as that term is defined in Section 3(38) of the Employee
Retirement Income Security Act of 1974, as amended, for LACERA with
respect to the Managed Assets allocated to Manager for investment, and
that Manager will maintain that status as long as this Agreement is in
effect.
l. Manager's Agents. The Agents of Manager who will be responsible for
performing under this Agreement are individuals experienced in the
performance of the various functions contemplated by this Agreement and
have not been convicted of any felony, found liable in a civil or
administrative proceeding, pleaded no contest, or agreed to any consent
decree with respect to any matter involving breach of trust, breach of
fiduciary duty, fraud, securities law violations or bankruptcy law
violations.
m. Disclosure Statement. Manager warrants that it has delivered to LACERA,
at least five (5) business days prior to the execution of this Agreement,
Manager's current Securities and Exchange Commission Form ADV, Part II
(Manager's "Disclosure Statement"), unless it is exempt from such
requirement, in which case Manager has provided LACERA with a letter from
its counsel explaining the basis for such exemption. Manager further
warrants that it will deliver to LACERA a copy of the Disclosure Statement
it files with the SEC annually, within thirty days of filing.
n. Certification Concerning Financial Contacts or Solicitations. Manager
shall comply with the provisions and reports set forth in Exhibit C,
Certification of Contractors Concerning Financial Contacts or
Solicitations, attached hereto.
o. Year 2000 Compliance. Manager acknowledges, represents, warrants,
covenants and agrees that:
(1) All computer systems and programs which Manager will use or rely upon
to perform Managers work under this Agreement and the LACERA Agreement
(Technology) accurately determine chronological dates and accurately
perform all calculations, process, applications, data manipulations, and
transmission of date data, and display and print such date data,
regardless of whether the date data represents or references different
centuries, and taking into account that the year 2000 is a leap year.
(2) The Technology provides that all date related user interface
functionalities and data fields permit the entry of a four digit year (for
example, the years 1965, 2065 and 3065 could all be entered by the user
without the need of a manual override) and such date data will result in
accurate calculations, data manipulations, sorting, and transmission of
all data, including the date data.
(3) The entry of a date equal to or greater than 01/01/2000 into the
Technology will not affect any calculation that produces or uses time
spans such that the results of the calculation are incorrect (for example,
such as an interest calculation).
(4) The integrity of calculations performed utilizing the Technology will
not be affected by date data for dates on or after 01/01/2000, and
calculations using previously generated data (on or before 12/31/1999)
will also maintain calculation integrity.
28. Compliance with Legal Requirements. Manager shall comply with all
applicable foreign, international, federal, state, county and local laws,
regulations, ordinances, registrations, filings, approvals,
authorizations, consents and examinations ("Legal Requirements"), and all
provisions required by such Legal Requirements to be included in this
Agreement are hereby incorporated by reference.
29. Assurance of Compliance with Civil Rights Laws. Manager hereby assures
LACERA that Manager shall comply with Subchapter VII of the Civil Rights
Act of 1964, 42 U.S. Code Sections 2000(e) through 2000(e)(17), to the end
that no person shall, on grounds of race, creed, color, sex, or national
origin, be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under this Agreement or under any
project, program, or activity undertaken pursuant to this Agreement.
30. Nondiscrimination in Employment. Manager shall take all necessary
action to ensure that job applicants are employed, and that its employees
are treated during employment, without regard to their race, color,
religion, sex, age, marital status, sexual orientation, disability,
medical condition, ancestry or national origin. For purposes of this
Section 30, the term "employment" shall include, without limitation, the
following: employment, upgrading, promotion, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including
apprenticeship.
31. Replacement of Manager's Agents. Upon demand by LACERA, Manager shall
replace any Agent assigned to perform services under this Agreement who
LACERA determines is unable to effectively execute the responsibilities
required by this Agreement.
32. Record Retention and Inspection.
a. Record Maintenance. Manager shall keep and maintain all records related
to the Managed Assets, including but not limited to any pertinent
transaction, activity, time sheets, cost, billing, accounting and
financial records, proprietary data, electronic recordings, and any other
records created in connection with this Agreement ("LACERA Records"),
according to Manager's record retention standards. Manager agrees to
immediately notify LACERA of any change in such standards. Manager shall
keep and maintain LACERA Records according to Manager's record retention
schedule for no less than seven (7) years following the expiration or
earlier termination of this Agreement.
b. Record Review and Audit. Manager agrees that LACERA, or any duly
authorized representative of LACERA, shall have access to and the right to
examine, audit, excerpt, copy or transcribe any LACERA Records at any time
during the term of this Agreement, or at any time for up to seven (7)
years after the expiration or earlier termination of this Agreement. Upon
LACERA's request and on reasonable notice, Manager shall make such records
available for review during normal business hours at Manager's business
office. Manager shall make the persons responsible for creating and
maintaining LACERA Records available to LACERA during such review for the
purpose of responding to LACERA's reasonable inquiries.
This Section 32 shall survive the termination of this Agreement.
33. Confidentiality. Manager shall maintain the confidentiality of all
LACERA Records according to all applicable federal, state, county and
local laws, regulations, ordinances and directives relating to
confidentiality. Manager shall inform all of its Agents of the
confidentiality provisions of this Agreement. However, in recognizing
Managers need to identify its services and related clients to sustain
itself, Manager may publicize its role under this Agreement within the
following conditions:
a. Manager will develop and present all such publicity material in a
professional and not misleading manner.
b. During the course of performance of this Agreement, Manager, its
employees, agents, and subcontractors will not publish or disseminate
commercial advertisements, press releases, opinions or feature articles,
using the name of LACERA or the County of Los Angeles without the prior
written consent of LACERA.
c. Manager may, without the prior written permission of LACERA, indicate
in its proposals and sales materials that it has been awarded an agreement
to provide the services described in this Agreement.
34. Audit Settlement. If an error is discovered as a result of an audit
performed by Manager or LACERA, or if Manager becomes aware of any error
affecting the Account or Managed Assets through any other means, Manager
shall use its best efforts to promptly correct such error or to cause the
appropriate party to correct such error. Manager shall pay any Claims
resulting from such error to LACERA, pursuant to Section 24 above.
35. Notices. All notices, requests, demands or other communications
required or desired to be given hereunder or under any law now or
hereafter in effect shall be in writing. Such notices shall be deemed to
have been given if delivered by facsimile with telephone confirmation of
receipt, or by overnight courier, or if mailed by first class registered
or certified mail, postage prepaid, and addressed as follows (or to such
other address as either party from time to time may specify in writing to
the other party in accordance with this notice provision):
If to LACERA: If to Manager:
[name]LACERA300 North Lake Avenue - Suite 850Pasadena, CA
91101-4199Telephone: Facsimile: Telephone: Facsimile
With copy to:
[name]Chief Investment OfficerLACERA300 North Lake Avenue - Suite
850Pasadena, CA 91101-4199Telephone: Facsimile: Telephone: Facsimile
Notwithstanding the foregoing, Managers invoices shall be addressed as
provided in Section 14 above.
Manager agrees to comply with the following communication policy adopted
by the Board:
All formal notices required to be given to LACERA by a service provider
pursuant to the service providers contract with LACERA shall be addressed
and delivered in accordance with the terms and conditions of the contract.
A service provider, or person or entity related to a service provider,
shall provide to LACERAs Chief Executive Officer a copy of all written
communications to LACERA (other than purely personal or social
correspondence, routine announcements, generally-distributed newsletters,
and the like) related to LACERAs business. If the communication relates
to investment-related services provided to LACERA, a copy shall also be
provided to LACERAs Chief Investment Officer. If the communication
relates to an actual or potential contract dispute, a copy shall also be
provided to LACERAs Chief Counsel.
The addresses for LACERAs Chief Executive Officer and Chief Counsel are:
[name]Chief Executive OfficerLACERA300 N. Lake Avenue - Suite 820Pasadena,
CA 91101-4199 [name]Chief CounselLACERA300 N. Lake Avenue - Suite
620Pasadena, CA 91101-4199
36. Cooperation in Contract Administration. Manager shall cooperate with
such consultants as LACERA may retain from time to time to assist LACERA
in the administration of this Agreement, including, without limitation,
investment consultants, attorneys, and accountants.
37. Attorneys' Fees, Etc. If either or both of the parties initiate any
litigation or alternative dispute resolution process to enforce or
interpret any of the provisions of this Agreement, then the party not
prevailing shall pay to the prevailing party all reasonable costs and
expenses incurred therein by the prevailing party including, without
limitation, reasonable attorneys' fees, court costs, expert witness fees
and costs, travel time and associated costs, copy costs, deposition costs,
exhibit costs, costs on appeal, fees and costs associated with execution
upon any judgment or order, special transcript costs, and the appointment
of a Special Master or discovery referee. These expenses shall be in
addition to any other relief to which the prevailing party may be entitled
and shall be included in and as part of the judgment or decision rendered
in such litigation or alternative dispute resolution process.
38. Section Headings; Interpretation. Caption and paragraph headings used
in this Agreement are for convenience and reference only and shall not
affect in any way the meaning, construction or interpretation of this
Agreement. Each party hereto and its counsel have participated fully and
equally in the review and negotiation of this Agreement. The language in
all parts of this Agreement shall in all cases be construed according to
its fair meaning, and not strictly for or against any party hereto. Any
rule of construction to the effect that ambiguities are to be resolved
against the drafting party shall not apply in interpreting this Agreement.
39. Entire Agreement. This Agreement, and any and all Exhibits, Schedules
and Appendices attached hereto, contains the entire and exclusive
statement of the terms of the agreement between the parties pertaining to
the subject matter of this Agreement, and supersedes all previous oral and
written agreements or understandings, and all contemporaneous oral and
written negotiations, commitments, understandings and communications
between the parties relating to the subject matter of this Agreement. No
party has been induced to enter into this Agreement by, nor is any party
relying on, any representation or warranty outside those expressly set
forth in this Agreement.
40. Exhibits, Schedules and Appendices. The Exhibits, Schedules and
Appendices attached hereto are incorporated in and made a part of this
Agreement by reference. If any conflicts, inconsistencies or ambiguities
should arise between or among this Agreement and the incorporated
documents, the following precedence shall be used to interpret the
requirements of this Agreement:
(1) The terms of this Agreement; and
(2) The terms of the Exhibits, Schedules and Appendices according to the
order in which they appear.
41. Severability. If any provision of this Agreement is held by any court
to be invalid, void or unenforceable, in whole or in part, the other
provisions shall remain unaffected and shall continue in full force and
effect.
42. Waiver. No waiver of a breach, failure of any condition, or any right
or remedy contained in or granted by the provisions of this Agreement
shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right, or remedy. No waiver of any breach, failure,
right or remedy shall be deemed a wavier of any other breach, failure,
right or remedy, whether or not similar, or preceding or subsequent, nor
shall any waiver constitute a continuing waiver unless the writing so
specifies.
43. Amendments in Writing. This Agreement may be amended or modified only
by a written instrument executed by both parties hereto and making
specific reference to this Agreement and the intent of the parties that it
be modified or amended by such writing.
The parties shall meet and confer in good faith on any modification of
this Agreement that may become necessary to make its provisions consistent
with any investment policy of LACERA, or any foreign, international,
federal, state, county or local statute, rule, regulation or ordinance
which governs any aspect of this Agreement.
44. Governing Law and Venue. This Agreement shall be governed by, and
construed and enforced in accordance with the laws of the State of
California without regard to principles of conflicts of laws. Should
either party initiate a lawsuit or other dispute resolution proceeding
over any matter relating to or arising out of this Agreement, such lawsuit
or other proceeding shall be filed and conducted in the County of Los
Angeles, State of California, and all parties hereto hereby consent to
such venue and the personal jurisdiction of all courts sitting within such
location.
45. Joint and Several Liability. If Manager (or any permitted assignee)
consists of more than one person or entity, the liability of each such
person or entity signing this Agreement as Manager shall be joint and
several.
46. Assignment and Delegation. Manager may not assign any of its rights or
delegate any of its duties under this Agreement without the prior written
consent of LACERA, which consent may be granted or withheld in LACERA's
sole discretion. Despite LACERAs consent, no assignment shall release
Manager of any of its obligations or alter any of its primary obligations
to be performed under the Agreement, unless such consent expressly
provides for such release of Manager. Any attempted assignment or
delegation of this provision shall be void and shall entitle LACERA to
terminate this Agreement for default.
47. Restrictive Agreements.
a. For purposes of this Section 47, Restrictive Agreements means any
non-competition agreement, non-solicitation agreement, and any other
agreement between Manager and any of its Agents, including, without
limitation, those individuals responsible for managing the Managed Assets,
whether entered into prior or subsequent to this Agreement, which purports
to restrict any Agent whose working relationship with Manager terminates
voluntarily or involuntarily (Former Agent), from soliciting investment
management business or any other business from LACERA, or from entering
into any contractual relationship with LACERA for investment management
services or any other business purpose (collectively, Business
Activity), by (1) prohibiting such Business Activity by the Former Agent
for any period of time, (2) requiring the payment of money or other
consideration by the Former Agent to Manager to enter into such Business
Activity, or (3) requiring any other act or forbearance from action by the
Former Agent in connection with such Business Activity.
b. Manager acknowledges that Restrictive Agreements infringe upon the
Boards fiduciary duty to select managers to invest and manage assets
under LACERAs administration.
c. Manager agrees such Restrictive Agreements shall not be applicable to
any Business Activity between LACERA and any Former Agent. Manager shall
not enforce any such Restrictive Agreement against any Former Agent to the
extent such Former Agent engages in a Business Activity with LACERA.
48. Word Usage. Unless the context clearly requires otherwise, (i) the
plural and singular number shall each be deemed to include the other; (ii)
the masculine, feminine, and neuter genders shall each be deemed to
include the others; (iii) shall, will, or agrees are mandatory, and
may is permissive; (iv) or is not exclusive; (v) includes and
including are not limiting; and (vi) hereof, herein, and other
variants of here refer to this Agreement as a whole.
49. Execution in Counterparts. This Agreement may be executed
simultaneously in two or more counterparts, each of which shall be deemed
an original, but all of which together shall constitute one and the same
instrument.
IN WITNESS WHEREOF, the Board of Investments of LACERA has caused this
Agreement to be executed on behalf of LACERA and Manager has caused this
Agreement to be executed by its duly authorized officer as of the date
first above written.
Manager: LACERA:
____________________ Los Angeles County Employees
Retirement Association
By: ________________ By: __________________
Name: ________________ Name: __________________
Title: ________________ Title: __________________
Approved as to form:
____________________
[name]
LACERA Staff Counsel
EXHIBIT A
TO THE INVESTMENT MANAGEMENT AGREEMENT
BETWEEN
LOS ANGELES COUNTY EMPLOYEES RETIREMENT ASSOCIATION
AND
INVESTMENT GUIDELINES
[supplied by investment office]
EXHIBIT B
TO THE INVESTMENT MANAGEMENT AGREEMENT
BETWEEN
LOS ANGELES COUNTY EMPLOYEES RETIREMENT ASSOCIATION
AND
FEE SCHEDULE
EXHIBIT C
TO THE INVESTMENT MANAGEMENT AGREEMENT
BETWEEN
LOS ANGELES COUNTY EMPLOYEES RETIREMENT ASSOCIATION
AND
CERTIFICATION OF CONTRACTORS
CONCERNING FINANCIAL CONTACTS OR SOLICITATIONS
_______________________ (Manager) acknowledges that the Los Angeles
County Employees Retirement Association (LACERA) is responsible for the
administration of the employees retirement trust fund. The members of
LACERAs Board of Retirement and the Board of Investments (hereinafter
referred to as the Boards) are the sole and exclusive trustees and
fiduciaries of this statutory trust.
Manager agrees to assist the Boards in discharging their mutual fiduciary
obligations and to affirmatively assist in identifying potential conflicts
of interests. Manager hereby acknowledges that the Boards are directing
Manager to file an annual certification regarding contacts which may
represent potential conflicts of interest and further agrees to furnish
the annual certification.
In the event any person described below (a Designated Person) contacts
Manager with respect to a financial transaction or solicitation which is
not solely on behalf of LACERAs business with Manager, Manager shall
promptly report by telephone and in writing such contact to the Chairman
of the Boards and the Chief Executive Officer. For purposes of reporting
contacts, a solicitation includes, as an example and without limitation,
a request for contribution to any campaign for any elected seat on either
Board, or for a seat on the Board of Supervisors of Los Angeles County,
made by or on behalf of a Designated Person. A Designated Person is:
Any member of either Board;
Any candidate for an elected seat on either Board;
Any member of the Board of Supervisors of Los Angeles County;
Any candidate for a seat on the Board of Supervisors of Los Angeles
County;
Any of the LACERA Executive Staff designated on Attachment No. 1 hereto;
and
Any person claiming to represent or to have influence with any person
described above.
Manager further agrees to furnish an annual certification, attested to by
a responsible officer of Manager. The certification shall describe each
contact reportable under the foregoing paragraph, listing the date(s) of
such contact, the person making the contact and the subject matter of the
contact. The certification shall state that except as specifically
described in the certification, Manager has not been contacted by or on
behalf of a Designated Person with respect to a financial transaction or
solicitation which is not solely on behalf of LACERAs business with
Manager. Such certification shall be filed annually by January 30 of each
year for the preceding calendar year.
EXHIBIT C-1
Designated Persons
BOARD OF RETIREMENT BOARD OF INVESTMENTS
1. [name] 1. [name]
2. [name] 2. [name]
3. [name] 3. [name]
4. [name] 4. [name]
5. [name] 5. [name]
6. [name] 6. [name]
7. [name] 7. [name]
8. [name] 8. [name]
9. [name] 9. [name]
10. [name]
Contact Person Contact Person
[name], Secretary [name], Secretary
300 North Lake Avenue, Suite 820 300 North Lake Avenue, Suite 820
Pasadena, CA 91101 Pasadena, CA 91101
EXECUTIVE STAFF
[Primarily high level positions in the Accounting, Executive, Investment,
and Legal Offices]
INVESTMENT MANAGEMENT AGREEMENT
BETWEEN
LOS ANGELES COUNTY EMPLOYEES RETIREMENT ASSOCIATION
AND
TABLE OF CONTENTS
1. APPOINTMENT AS MANAGER AND ACCEPTANCE OF APPOINTMENT 1
2. FIDUCIARY STATUS OF MANAGER; STANDARD OF CARE 1
3. MANAGER AS INDEPENDENT CONTRACTOR 2
4. AUTHORIZED LACERA PERSONNEL 2
5. AUTHORIZED INSTRUCTIONS 2
6. CUSTODY OF MANAGED ASSETS 3
7. INVESTMENT DUTIES OF MANAGER 3
a. Investment Guidelines 3
b. Trading Procedures 3
c. Manager Not Acting as Principal 4
d. Broker/Dealers 4
e. Trade Confirmation and Settlement 4
f. Discretionary Rights and Powers Affecting the Managed Assets 4
g. Acting on Illegal Information 5
8. ACCOUNT RECONCILIATION 6
9. SOFT DOLLAR COMMITMENTS 6
10. NOTIFICATION OF TAX LIABILITIES 6
11. PROXY INFORMATION 6
12. WRITTEN REPORTS 7
a. Monthly Reports 7
b. Quarterly Report 8
c. Annual Board Report 8
13. MEETINGS 8
14. COMPENSATION FOR SERVICES 8
a. Fees 8
b. Invoices 8
15. SEMINARS AND TRAINING PROGRAMS 8
16. TERM 9
17. TERMINATION FOR LACERA'S CONVENIENCE 9
18. TERMINATION BY LACERA FOR DEFAULT 9
19. TERMINATION FOR MANAGER'S CONVENIENCE 10
20. TERMINATION BY MANAGER FOR DEFAULT 10
21. FORCE MAJEURE 10
22. RIGHTS, REMEDIES AND RESPONSIBILITIES UPON TERMINATION 11
a. Post-Termination Responsibilities 11
b. Termination Invoice 11
c. Payment Withheld for Default 11
d. Excusable Default 11
e. Good Faith Transfer 12
f. Cumulative Nature of Rights and Remedies 12
23. MEASURE OF DAMAGES 12
24. INDEMNIFICATION OF LACERA 12
25. INDEMNIFICATION OF MANAGER 13
26. INSURANCE 13
a. Commercial General Liability 13
b. Workers' Compensation 14
c. Errors and Omissions 14
27. MANAGER'S REPRESENTATIONS, WARRANTIES AND COVENANTS 14
a. Authorization 15
b. Quality of Services 15
c. Contingent Fees 15
d. Gratuities 15
e. Conflict of Interest 16
f. Intellectual Property 16
g. Annual Audited Financial Statement 16
h. Changes 16
I. Investigations and Complaints 16
j. Registered Investment Advisor 17
k. Investment Manager 17
l. Manager's Agents 17
m. Disclosure Statement 17
n. Certification Concerning Financial Contacts or Solicitations 17
o. Year 2000 Compliance
.....................................................................
28. COMPLIANCE WITH LEGAL REQUIREMENTS 18
29. ASSURANCE OF COMPLIANCE WITH CIVIL RIGHTS LAWS 18
30. NONDISCRIMINATION IN EMPLOYMENT 18
31. REPLACEMENT OF MANAGER'S AGENTS 19
32. RECORD RETENTION AND INSPECTION 19
a. Record Maintenance 19
b. Record Review and Audit 19
33. CONFIDENTIALITY 19
34. AUDIT SETTLEMENT 20
35. NOTICES 20
36. COOPERATION IN CONTRACT ADMINISTRATION 21
37. ATTORNEYS' FEES 21
38. SECTION HEADINGS; INTERPRETATION 21
39. ENTIRE AGREEMENT 22
40. EXHIBITS, SCHEDULES AND APPENDICES 22
41. SEVERABILITY 22
42. WAIVER 22
43. AMENDMENTS IN WRITING 22
44. GOVERNING LAW AND VENUE 23
45. JOINT AND SEVERAL LIABILITY 23
46. ASSIGNMENT AND DELEGATION 23
47. RESTRICTIVE AGREEMENTS 23
48. WORD USAGE 24
49. EXECUTION IN COUNTERPARTS 24
EXHIBITS Page
EXHIBIT A: STATEMENT OF INVESTMENT POLICY 20
EXHIBIT B: FEE SCHEDULE 21
EXHIBIT C: CERTIFICATION OF CONTRACTORS CONCERNING
FINANCIAL CONTACTS OR SOLICITATIONS 22